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AI-Powered Hiring Platform Development for Krow.ai
Kaleo Design
Building out an AI-powered Hiring Platform for Use by Chilis, USExpress, and Others
PROJECT OVERVIEW
Streamlining High-Volume Hiring with Krow.ai
We were brought in to help this startup launch a smart hiring tool designed for large companies with high turnover and high applicant volume.
The platform streamlines the recruitment process by pre-qualifying applicants in real time—saving hiring managers valuable time while creating a smoother, more engaging experience for both candidates and employers.
The team behind the product, Krow.ai, was acquired by AppCast in 2021.
PROBLEM STATEMENT
❌ The Interview Process is Broken
Interviewing qualified candidates in high-turnover industries is currently too time-consuming.
❌ Candidate Evaluation is Outdated and Ineffective
Screening applicants and scheduling interviews is hard to manage and often disorganized, leading to lost time and missed opportunities.
❌ Managing Interviews and Candidates is Cumbersome
Coordinating interview times and moving candidates through the hiring process is inefficient. In many cases, the tools to support it simply don’t exist.
SOLUTION
Unified StyleGuide
As part of most of our projects and hand off for developers, we provide a detailed custom style guide showing different UI elements, typography and color system. Below you can see a small snapshot of our style guide for Krow.ai.
User Management
Like with any good SaaS product, we needed to build a user permissions system to support onboarding for various roles—store managers, hiring managers, regional managers, and more. We also needed organizational owners that could manage everything for the clients that use Krow.ai.
Built to Scale
Applicant Funnel & Automated Scheduling. A beautifully intuitive automated applicant funnel for industries that have high turnover and large work forces. This tool will prequalify applicants and schedule an interview slot for them with a location manager.
The platform was implemented by Chilis, USExpress, Dart and many other companies to automate their applicant, qualifications, and scheduling of interviews.
Adding Users to Locations
We needed to provide the clients that use this tool the ability to add users to locations and assign them permissions. Location managers can set their availibility to accept interviews on a weekly or monthly schedule.
A Regional manager can view all location managers schedules, availbiity and activity in engaging in interviews of potential candidates.
CONCLUSION
Simplifying Hiring, One Funnel at a Time
The dream team behind this SaaS tool spent years testing and refining their product before they brought us in to help bring it to life. They challenged us to rethink the entire hiring process as if paper applications never existed.
Krow’s platform, called “Nest,” lets hiring managers create dynamic job applications (called “funnels”) and track candidates every step of the way. Just months after we delivered the first designs, this innovative startup was already handling tens of thousands of applications each week. We’re excited to keep improving the platform and adding new features.
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Posted Jun 17, 2025
Kaleo built an AI-driven hiring platform for Krow.ai, streamlining recruitment with smarter matching, faster workflows, and better hiring outcomes.
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