Virtual Assistant to CEO | Kay Bee Exports, India
Prachi J
Project: Virtual Assistant to CEO | Kay Bee Exports, India
Responsibilities Handled:
✅ Export Documentation & Compliance – Managed 50+ shipments monthly, ensuring 100% compliance with international trade regulations.
✅ Executive Support – Assisted the CEO with email management, scheduling, and coordinating high-level meetings with global clients and vendors.
✅ Logistics & Supply Chain Coordination – Oversaw shipment tracking, customs clearance, and supplier communications for seamless exports.
✅ Order & Invoice Processing – Handled order confirmations, invoicing, and documentation, reducing errors and ensuring timely payments.
✅ Process Optimization & Cost Reduction – Implemented efficiency strategies, cutting shipment errors by 25% and reducing operational costs by 10%.
✅ Market Research & Reporting – Provided the CEO with data-driven insights on export trends, enhancing decision-making for global expansion.
✅ Cross-Team & Client Coordination – Acted as the point of contact between internal teams, international clients, and logistics partners, ensuring smooth execution of tasks.
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Posted Feb 28, 2025
Managed executive scheduling, email handling, and global client coordination, supporting operations and streamlining workflows for efficiency.
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Timeline
Aug 1, 2011 - May 31, 2013
Clients
KayBee
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