Executive Administrative Support for The Womb Sauna
Karen
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Posted Sep 5, 2025
Managed executive scheduling, CRM data, and client communications, ensuring 98% satisfaction while supporting women’s wellness leadership.
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Timeline
Apr 1, 2020 - Ongoing
The Womb Sauna
The Womb Sauna is a holistic wellness company dedicated to women’s health, empowerment, and healing through womb wellness education, workshops, and transformational coaching. Operating in the wellness and personal development industry, the organization provides global services for clients seeking mind-body balance and reproductive health support.The Womb Sauna
Industry: Women's Health and Wellness
Title: Executive Administrative Assistant (Remote)
As the Executive Administrative Assistant to the Founder, Speaker, and Entrepreneur of The Womb Sauna, I manage high-level operations and client-facing tasks that keep the business running smoothly. My role combines executive support, CRM management, client communication, and calendar coordination to ensure efficiency and professionalism across all workflows.
Key Responsibilities:
Managed executive calendars, scheduled meetings, and coordinated speaking engagements across multiple time zones.
Oversaw CRM data entry and optimization in OnePage CRM, maintaining accurate client records for 200+ active clients.
Served as the primary client liaison, handling 50+ weekly calls and emails with a 98% client satisfaction rate.
Drafted and managed business communications, contracts, and follow-ups to strengthen client and partner relationships.
Reduced scheduling conflicts by 40% through proactive calendar management and task prioritization.
Supported event coordination and administrative workflows for speaking engagements, coaching sessions, and partnerships.
Created SOPs and process documentation to standardize administrative workflows and improve efficiency across the team.
Managed invoicing and payment tracking through Stripe, PayPal, and MoonClerk, ensuring accurate financial records and timely collections.
Technical Skills:
Stripe
OnePage
Setmore
MoonClerk
Google Calendar
Google Workspace
PayPal
Wishpond
JotForm
Areas of Expertise:
Calendar & Schedule Management
Email Management & Correspondence
Document Preparation & Reporting
Confidentiality & Discretion
Client Relationship Management (CRM)
Appointment Scheduling & Booking Management
High-Touch Customer Service
Client Onboarding & Follow-Up
Payment Processing Systems