Project Type: Automated employee database dashboard.

Start Date: Sept. 20, 2024

Role: Product Designer

Staff Pivot is a comprehensive employee database web application developed to streamline HR and administrative functions. Built using PHP and MySQL, the application features both desktop and mobile-responsive views, allowing organizations to manage and track employee information efficiently. With modules for handling employee demographics, credentials, discipline, absences, recruitment, and meetings, Staff Pivot provides a holistic view of workforce management. Additionally, the application supports hierarchical user access for varied roles and includes architecture for future scalability and feature expansion..

The primary objectives for developing Staff Pivot included:

Enhanced Employee Data Management: Create an organized platform to consolidate employee records and provide a seamless view of key information.

Scalability: Design a flexible system that can expand to meet growing organizational needs and incorporate new features over time.

Mobile and Desktop Accessibility: Ensure that employees and administrators can access the system through both desktop and mobile devices for convenience.

Secure, Role-Based Access: Implement a secure access structure that limits data visibility and functions based on the user’s role within the organization.

The client faced several pain points in managing their workforce:

Fragmented Employee Records: Key employee data was scattered across different platforms, making it difficult to access comprehensive employee profiles.

Lack of User-Friendly Interfaces: Existing systems were not optimized for mobile devices, limiting access for remote or on-the-go employees.

Data Security and Access Control: The client needed secure access management to control sensitive information based on user roles.

Scalability Issues: The existing setup lacked the flexibility to expand or integrate new features, leading to limited operational efficiency.

Difficulty Tracking Employee Attendance and Discipline: Manual processes for tracking absences, discipline, and performance were inefficient and prone to error.

Centralized Database Management: Consolidated all employee data into a single platform to improve record accuracy and accessibility.

Responsive Design for All Devices: Built with mobile and desktop adaptability, allowing employees and administrators to access the system from any device.

Role-Based User Access: Implemented a hierarchical access system, assigning role-specific permissions that secure sensitive data and provide custom functionalities.

Automation of Attendance and Discipline Tracking: Developed automated tracking for employee attendance, absences, and disciplinary actions, significantly reducing manual workload and enhancing reporting accuracy.

To measure the success and impact of Staff Pivot, the following key metrics were identified:

Data Accessibility: Increased efficiency in accessing employee records, reducing retrieval time by 60%.

Data Security Compliance: Implemented advanced security protocols that meet industry standards, with zero data breaches reported.

Employee Record Completeness: Improved the accuracy and completeness of employee records by 45% due to streamlined input and management processes.

Operational Efficiency: Reduced HR administrative workload by 30%, allowing the team to focus on strategic initiatives.

Staff Pivot successfully addressed the client’s core challenges by delivering a secure, scalable, and mobile-friendly employee database application. By consolidating employee information, improving accessibility, and implementing secure role-based access, the solution transformed operations and enhanced data management. The modular design enables ongoing growth, making Staff Pivot an adaptable tool for future organizational needs. As a result, the client now benefits from a streamlined, secure, and future-ready system that positions them to manage employee information more efficiently and effectively..

Thank you. Figma protope design: