Providing Executive & Personal Assistance to C-Level Executives
Kingsley Chikere
Streamlined communication and scheduling processes, resulting in increased efficiency and reduced administrative burdens on the executive.
Maintained a high level of organization and adaptability, ensuring all tasks were completed accurately and on time, even under tight deadlines.
Key Responsibilities and Tasks
Calendar Management:
Scheduled and managed the executive's calendar, ensuring all appointments, meetings, and events were organized efficiently.
Coordinated with other executives and team members to arrange meetings and conference calls.
Email Management:
Monitored and prioritized the executive's email inbox, responding to routine inquiries and flagging urgent matters.
Drafted, proofread, and sent emails on behalf of the executive to ensure clear and professional communication.
Travel Arrangements:
Organized and booked domestic and international travel, including flights, accommodations, and transportation.
Prepared detailed itineraries and handled last-minute changes or cancellations.
Meeting Preparation:
Prepared agendas, presentation materials, and reports for meetings.
Ensured the executive was well-prepared with all necessary documents and information.
Project Coordination:
Assisted with the planning and execution of major projects, such as the Advertising Hall of Fame award nomination.
Managed timelines, assigned tasks, and followed up with team members to ensure project milestones were met.
Communication Management:
Acted as a liaison between the executive and internal/external stakeholders.
Conducted cold emailing and maintained communication with industry contacts to gather support letters for the award campaign.
Administrative Support:
Handled confidential and sensitive information with discretion.
Managed expense reports, invoices, and other financial documentation.
Research and Analysis:
Conducted research on industry trends, competitors, and potential opportunities.
Compiled data and prepared reports to support the executive's decision-making process.
Event Planning:
Organized corporate events, client meetings, and team-building activities.
Coordinated logistics, sent invitations, and managed RSVPs.
Personal Assistance:
Provided personal assistance as needed, including managing personal appointments and tasks.
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Posted Jun 30, 2024
Kingsley expertly managed calendars, coordinated meetings, and handled communications, ensuring seamless workflows for busy executives.
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