Executive Assistant for a Busy CEO

Paola Ortiz

Executive Assistant
Virtual Assistant
Kajabi
Microsoft Office 365
Slack
Prodigal
Schedule management: Organizing and managing the CEO's schedule, including meetings, appointments, and events.
Travel arrangements: Handling travel bookings, such as flights, accommodations, and transportation, considering the CEO's frequent travel requirements.
Email and communication management: Monitoring and responding to emails, filtering important messages, and prioritizing communications.
Task delegation: Identifying and taking over "busy tasks" from the CEO, freeing up their time for more important responsibilities.
Project coordination: Assisting with project management tasks, such as creating timelines, tracking progress, and coordinating with team members.
Wedding organization support: Providing assistance with wedding planning tasks, such as researching vendors, managing guest lists, and coordinating logistics.
Research and information gathering: Conducting research on various topics, compiling information, and presenting it in a clear and organized manner.
Document and file management: Organizing and maintaining digital documents, ensuring easy access and efficient storage.
Communication support: Drafting and proofreading emails, documents, and other correspondence as needed.
Miscellaneous administrative tasks: Assisting with miscellaneous administrative duties, such as data entry, expense tracking, and managing personal errands.
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