Supplier invoices into a spreadsheet, no typing

A supplier invoice arrives by email as a PDF and becomes one clean row in the purchase spreadsheet — supplier, invoice number, both dates, net, VAT, total and the VAT registration number. Typed by nobody, checked twice.

It pulls the fields out of the PDF and refuses the easy mistakes. 4,248.00 and 4.248,00 are read as the same number. "Subtotal" is never allowed to pass as the total. And the net plus the VAT has to tie to the total, or the row does not get written.

Anything it cannot read with confidence — a scan at an angle, a currency it has not seen, a total that does not add up — is parked for a human, with a note saying why. It never guesses a number. And a duplicate is stopped before anyone pays the same invoice twice.

Built on n8n, writing into Google Sheets. It reads invoices in GBP, EUR and RON. The rules sit on a canvas you can read and change — no black box, no cost per document. What needs a person is flagged, everything else just lands.

The second scene of the clip above is this exact flow, recorded from screen output — the PDF landing, the fields lifted out, row 148 written with net and VAT tying to the total. Real flows, not mockups.