n8n Automation | HeyReach to Airtable Integration

n8n Workflow: HeyReach to Airtable Integration is an automated pipeline that consolidates LinkedIn outreach performance across multiple accounts. The goal was to pull daily sender stats, campaign metrics, and Cal.com booking data from HeyReach and merge them into Airtable for fast analysis without manual effort.

Daily Data Sync: Automatically fetches sender performance, campaign KPIs, and Cal.com booking stats.

Two Clean Tables:

Flexible Analysis: Filter by week/month, compare sender activity rates, and track trends over time.

Seamless APIs: Reliable integration across HeyReach, Airtable, and Cal.com for multi‑account management.

Orchestration: n8n (workflow builder, schedulers)

Backend: Node.js with REST API integrations

Data Layer: Airtable (tables, views, filters)

Services: HeyReach API, Airtable API, Cal.com API

Ops: Error handling, logging, and retry logic for resilience

Multiple Data Sources: Normalized disparate payloads and merged by campaign/sender/date keys.

Rate Limits & Reliability: Added pagination, backoff retries, and scheduled windows to avoid throttling.

Data Consistency: Upsert logic (idempotent writes) to prevent duplicates and ensure accurate historical records.

Single source of truth in Airtable for all outreach and booking metrics

Eliminated manual CSV exports and weekly spreadsheet merges

Faster insights for campaign optimization across multiple LinkedIn senders

Provide a hands‑off, reliable automation that keeps Airtable current with HeyReach and Cal.com data—unlocking clear, daily visibility into performance while reducing operational overhead.