n8n Automation | HeyReach to Airtable Integration
Matthew Delano
Overview
n8n Workflow: HeyReach to Airtable Integration is an automated pipeline that consolidates LinkedIn outreach performance across multiple accounts.
The goal was to pull daily sender stats, campaign metrics, and Cal.com booking data from HeyReach and merge them into Airtable for fast analysis without manual effort.
Key Features
Daily Data Sync: Automatically fetches sender performance, campaign KPIs, and Cal.com booking stats.
Two Clean Tables:
Sender Performance by Day
Overall Campaign Metrics
Flexible Analysis: Filter by week/month, compare sender activity rates, and track trends over time.
Seamless APIs: Reliable integration across HeyReach, Airtable, and Cal.com for multi‑account management.
Tech Stack
Orchestration: n8n (workflow builder, schedulers)
Backend: Node.js with REST API integrations
Data Layer: Airtable (tables, views, filters)
Services: HeyReach API, Airtable API, Cal.com API
Ops: Error handling, logging, and retry logic for resilience
Challenges & Solutions
Multiple Data Sources: Normalized disparate payloads and merged by campaign/sender/date keys.
Rate Limits & Reliability: Added pagination, backoff retries, and scheduled windows to avoid throttling.
Data Consistency: Upsert logic (idempotent writes) to prevent duplicates and ensure accurate historical records.
Results
Single source of truth in Airtable for all outreach and booking metrics
Eliminated manual CSV exports and weekly spreadsheet merges
Faster insights for campaign optimization across multiple LinkedIn senders
Goal
Provide a hands‑off, reliable automation that keeps Airtable current with HeyReach and Cal.com data—unlocking clear, daily visibility into performance while reducing operational overhead.
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Posted Dec 15, 2025
Built an n8n workflow that syncs LinkedIn outreach and Cal.com bookings from HeyReach into Airtable daily—clean tables, deduped upserts, and retry‑safe runs.
