Case Study: Real Estate

Our client, a prominent real estate investor, managed a diverse portfolio that included:

- Numerous rental properties for long-term dwelling.

- Multiple properties under various stages of construction.

With a substantial turnover and an extensive array of properties, the client encountered a highly complex accounting structure that required:

- Meticulous attention to detail.

- Comprehensive and strategic financial management.

I. Client Onboarding

i) Contract Finalization: Information via onboarding form, business portfolio, timelines alignment.

ii) Mode of Communication: Reporting requirements.

II. Daily Processes

i) Transactions in QuickBooks: Reconciliations/MIS, tracking of invoices from email/vendor portal.

ii) Categorization of Transactions: Oversight financials for smooth functioning, monitoring cash flow, keeping check on account receivables and payables and their due dates, property & utilities management.

III. Due Diligence

Business Overview: Observation/analysis of books/financial information, basic document collection, validate various accesses.

IV. Reporting

i) Preparation of PL Account: Adjustment of receivables/payables/inventories.

ii) Checking on Accrued Transactions: Reconciliation of amount received through Rent Manager, bank reconciliation of accounts linked with software used, payroll reconciliation with Gusto, analysis of cash flow, reporting on business metrics and KRA.

- Managing Rental Income: Efficiently tracking and managing rental income from multiple properties and their reconciliations with Rent Manager.

- Handling Construction Payments: Effective management and capitalization of construction payments and reconciliation with draws from the bank.

- Maintaining Administrative Expenses: Keeping accurate records of administrative expenses and utility payments along with accurate tracking of payments made.

- Reconciliations: Performing timely and precise bank reconciliations to maintain financial accuracy along with other reconciliations including payroll with Gusto, draws with bank statements, income with Rent Manager.

Analysis of Various Business Metrics and KRA’s

Streamlining Team Communication

Monthly Income Statement (MIS) & Income Analysis

Expense Management

Process Streamlining

Long-term Growth Strategy Development

Payroll Management

Segregating Revenue and Capex

QuickBooks Maintenance & Reconciliations

Enhanced Organizational Efficiency: By implementing structured accounting processes and systems, the client achieved greater organization and clarity in their financial affairs.

Thorough Financial Analysis: To understand performance metrics and business trends.

Enhanced Financial Oversight: With comprehensive MIS reports and PL analysis, the client gained deeper insights into their financial performance, enabling informed decision-making.

Streamlined Operational Processes: Our oversight of operational processes ensured alignment with accounting standards, fostering efficiency and accuracy across the board.

Client Satisfaction: Focus on core business and stress reduction with better managed finances.

Our consultancy firm played a pivotal role in empowering our client to overcome their accounting challenges and achieve greater financial control and transparency. By providing tailored solutions and strategic guidance, we enabled our client to unlock new opportunities for growth and success in the competitive real estate industry. We remain committed to supporting our clients in achieving their business objectives and look forward to continued collaboration and success.