Perfume WhatsApp OS — Notion Template
Ali Mohamed Mukhtar
Overview
A self-initiated Notion system demo for perfume retail. It was not commissioned by a shop. All product, customer, order, payment and date records shown are fictional sample data.
Workflow goal
Keep catalog and stock details connected to manually recorded customer orders, payment state and the next follow-up, so the operator can see what needs attention without searching across disconnected notes.
System structure
Catalog Desk organizes products by fragrance, house, family, size, price and stock. Customer Desk keeps contact and follow-up details. Order Board records order reference, customer, stage, payment state, amount and date. Follow-Up Queue presents due tasks such as confirmation, delivery checks, collection and restock.
Typical order flow
Check the product and available stock, then confirm the size and price.
Log the inquiry or order from WhatsApp in Notion and connect it to the customer and product.
Update the order and payment stage as work progresses.
Set the next follow-up date and review it in the queue.
Design decisions
Products, customers and orders are separate records connected through the workspace. Table, card and calendar views support browsing, order review and daily follow-up. WhatsApp is represented as a manually recorded channel: this demo does not import chats, send reminders or sync with WhatsApp. It shows a repeatable template workflow and does not claim client outcomes.
Custom setup
For a workflow adapted to your own products and order stages, see the Custom Notion Workflow Setup.
Catalog Desk: product cards and the table organize fragrance, house, family, size, price and stock information for browsing. Self-initiated demo; sample products and values are fictional.
Customer Desk: the cards and table organize contact, city, status and the next follow-up. WhatsApp is a tracked source channel; no chat sync or automatic import is shown. Demo names and phone numbers are fictional.
Order Board: order cards and the table show each order reference, customer, stage, payment state, amount and date for review. WhatsApp orders are logged in Notion; this demo does not import chats or sync automatically. Sample records are fictional.
Follow-Up Queue: the due calendar gathers next actions for order confirmation, delivery checks, collection and restock. It is a Notion scheduling view, not a WhatsApp reminder or live-sync integration. All names, dates and tasks shown are fictional.
Like this project
Posted Oct 11, 2026
Self-initiated Notion demo for perfume sales: catalog, stock, customers, manually logged WhatsApp orders, payments and follow-ups. All sample data is fictional.
Likes
0
Views
2
