Notion-Powered Operations Hub for La Sabandija Films

La Sabandija Films is a dynamic film agency offering comprehensive film production services and high-end audio/video equipment rentals. As their operations grew, managing diverse aspects—from film project lifecycles and marketing campaigns to intricate equipment rental logistics—became increasingly complex and inefficient.

Fragmented systems for project management, client communication, equipment inventory, and rental bookings.

Significant manual data entry and cross-referencing between tools, leading to errors and delays.

Inefficient lead capture and follow-up for both production services and equipment rentals.

Difficult to manage content creation and publishing across their website and social channels.

Lack of a centralized dashboard for operational oversight.

To implement a unified, automated operational hub that would:

Streamline the entire business lifecycle: from lead generation and digital marketing to film project execution and equipment rental fulfillment.

Drastically reduce manual workload and administrative overhead.

Improve team communication and collaboration.

Enhance client experience for service inquiries and rental bookings.

Provide a scalable foundation for future growth.

The core of this project was to architect a "single source of truth" powered by Notion, seamlessly connected to their public-facing WordPress website and automated via Make.com.

Centralized Notion HQ Design: I designed a comprehensive Notion workspace with interconnected databases for:

WordPress Website Integration: Developed key integrations so that inquiries from the WordPress site (for services or rentals) would directly populate Notion databases. Content published in Notion could also be synced to the WordPress blog/portfolio.

Make.com Automation Engine: Built numerous Make.com scenarios to automate critical workflows:

Notion-Driven Management: Empowered the La Sabandija Films team to manage requests (approve, edit, cancel orders), update project statuses, and publish website content directly from their Notion dashboards.

Custom WordPress Website: Integrated with Notion for lead capture, content display, and rental/service inquiries.

Comprehensive Notion Operations Hub: With all interconnected databases and custom dashboards as described above.

Make.com Automation Scenarios: For all key workflows, including lead management, rental processing, task assignment, and notifications.

CRM Integration: Ensuring client data and communication history were synced and accessible.

Content Management Workflow: Allowing easy content updates from Notion to the website.

Team Training & Detailed Documentation: Ensuring La Sabandija Films could fully utilize and maintain their new system.

The integrated Notion, Web, and Make.com system brought about a radical transformation in efficiency and cost-savings for La Sabandija Films:

💰 Estimated $20,000 Saved Per Month: Achieved through reduced administrative overhead, minimized errors in rental/project management, recaptured lost leads, and optimized resource allocation.

⏱️ Over 20+ Hours Reclaimed Per Week (5+ Hours Daily): Across the team, due to automation of manual data entry, communication, and status updates.

🚀 Streamlined Lead-to-Fulfilment Process: For both film production services and equipment rentals, significantly improving turnaround times.

📊 Centralized Control & Real-Time Oversight: All business operations became visible and manageable from the Notion HQ.

🤝 Improved Team Collaboration & Client Communication: Clearer processes and faster responses.

Let's Build Your Business's Central Nervous System! If your agency or business is juggling multiple processes and platforms, I can architect a unified, automated solution to bring clarity, efficiency, and significant savings.