Automated Employee Onboarding Workflow Documentation 🚀

Table of Contents

Overview 🌟

Architecture & Components ⚙️

Flow Architecture

Workflow Steps 🔄

1. Trigger & Data Collection

2. Generate Secure Password with Azure Function

import azure.functions as func
import logging
import json
import random
import string

app = func.FunctionApp(http_auth_level=func.AuthLevel.FUNCTION)

@app.route(route="passGenerate")
def passGenerate(req: func.HttpRequest) -> func.HttpResponse:
    logging.info('Password generation function processed a request.')
    
    # Check for an optional 'length' parameter. Default length is 12 if not provided.
    try:
        length = int(req.params.get("length", 12))
    except ValueError:
        return func.HttpResponse(
            json.dumps({"error": "Invalid length provided. Please enter a number."}),
            status_code=400,
            mimetype="application/json"
        )

    # Define the characters allowed in the password and generate a random password.
    characters = string.ascii_letters + string.digits + string.punctuation
    password = ''.join(random.choice(characters) for _ in range(length))
    
    # Build a JSON formatted response.
    response_data = {"password": password}
    return func.HttpResponse(
        json.dumps(response_data),
        status_code=200,
        mimetype="application/json"
    )

3. Process the HTTP Response

4. Automated User Provisioning in Microsoft Entra ID

5. Manage User Documents (e.g., Resume)

5.1. Prepare Resume Templates

6. Final Notifications

Example Email Body:

Hello [FirstName],

Welcome to [Your Company]!

Your account has been created successfully.

Username: [User Principal Name]
Temporary Password: [Generated Password]

Please change your password at first sign-in.

Attached is your personalized welcome document.

Best regards,
IT Team

Conclusion 🎉