Beyond Resumes: Effectively Evaluating Data Scientist Portfolios and Technical Skills
Keith Kipkemboi
Beyond Resumes: Effectively Evaluating Data Scientist Portfolios and Technical Skills
The Limitations of Resumes and Interviews Alone
The 'Say-Do' Gap
Assessing Real-World Problem Solving
Evaluating Data Science Portfolios
What Constitutes a Strong Data Science Portfolio?
Reviewing GitHub Repositories
Assessing Kaggle Profiles and Competition Performance
Personal Websites and Blogs
Questions to Ask Candidates About Their Portfolio Projects
Designing Effective Technical Assessments
Take-Home Assignments
Live Coding Challenges
Data Analysis and Interpretation Tasks
System Design for ML (for senior roles)
Ensuring Fairness and a Positive Candidate Experience
What to Look for in Technical Assessment Submissions
Accuracy and Correctness of Solutions
Code Quality and Efficiency
Clarity of Explanation and Assumptions
Problem-Solving Approach and Creativity
Integrating Portfolio Reviews and Technical Assessments into the Hiring Process
Sequencing with Other Interview Stages
Communicating Expectations to Candidates
Using Assessments as a Discussion Point
Conclusion: Gaining a Holistic View of Candidate Abilities
References
Beyond Resumes: Effectively Evaluating Data Scientist Portfolios and Technical Skills
While interviews provide valuable insights, a comprehensive evaluation of a data scientist often requires going beyond resumes and conversations. This article explores how to effectively assess a candidate's practical abilities by reviewing their portfolios and conducting technical skill assessments. Understanding the insights gained from the interview process can help tailor these evaluations. We'll cover what to look for in GitHub repositories, Kaggle profiles, take-home assignments, and coding tests.
This deeper dive is especially relevant when considering hiring freelance data scientists who often showcase strong portfolios, and is a key step to assess and hire talented data scientists via platforms like Contra. Let's explore how to move beyond surface-level evaluations and truly understand a candidate's capabilities.
The Limitations of Resumes and Interviews Alone
Traditional hiring methods have their place, but they often fall short when evaluating technical roles. A polished resume might list impressive credentials, yet it doesn't show how someone actually solves problems. Similarly, even the best interview can't fully capture someone's coding abilities or analytical thinking under real working conditions.
Think about it this way: would you hire a chef based solely on their culinary school diploma and a conversation about cooking? You'd probably want to taste their food first. The same principle applies to data scientists.
The 'Say-Do' Gap
There's often a significant disconnect between what candidates claim they can do and what they actually deliver. I've seen candidates who eloquently describe complex machine learning algorithms struggle with basic data cleaning tasks. Conversely, some quiet candidates who don't interview well produce exceptional work when given the chance.
This gap exists for several reasons. Some candidates are great at theoretical knowledge but lack practical experience. Others might have worked extensively with certain tools but only in narrow contexts. Without seeing actual work samples, it's nearly impossible to gauge true proficiency.
Assessing Real-World Problem Solving
Real data science work is messy. It involves dealing with incomplete datasets, ambiguous requirements, and constantly changing priorities. Standard interview questions rarely capture these complexities.
When you review portfolios and conduct technical assessments, you see how candidates handle these challenges. Do they make reasonable assumptions when data is missing? Can they explain their methodology clearly? How do they balance technical perfection with practical deadlines? These insights are invaluable for predicting on-the-job performance.
Evaluating Data Science Portfolios
A well-crafted portfolio tells a story about a data scientist's journey, interests, and capabilities. But not all portfolios are created equal. Knowing what to look for can help you separate genuine talent from surface-level presentations.
What Constitutes a Strong Data Science Portfolio?
The best portfolios demonstrate breadth and depth. Look for variety in project types—perhaps some classification problems, time series analysis, and natural language processing work. This shows adaptability and continuous learning.
Strong portfolios also showcase end-to-end problem solving. Anyone can run a pre-built model on clean data. The real skill lies in identifying problems, gathering and cleaning data, selecting appropriate methods, and communicating results effectively. Projects that show this complete workflow are particularly valuable.
Clear documentation is another hallmark of quality. Can you understand what the project does without diving into the code? Are the results presented in a way that non-technical stakeholders could grasp? This reflects the communication skills crucial for data science roles.
Reviewing GitHub Repositories
GitHub profiles offer a window into a candidate's coding practices and collaboration style. Start by looking at the overall activity. Regular commits suggest consistent work habits, though quality matters more than quantity.
Examine the code structure in their repositories. Well-organized projects with clear folder structures indicate professional development practices. Look for meaningful variable names, modular functions, and appropriate use of comments. The code doesn't need to be perfect, but it should be readable and maintainable.
Pay special attention to README files. A good README explains the project's purpose, how to run it, and key findings. This demonstrates the candidate's ability to document their work—a critical skill often overlooked in technical roles.
Version control usage also reveals important information. Do they write descriptive commit messages? Have they collaborated on projects with others? Experience with branching and pull requests suggests familiarity with team development workflows.
Assessing Kaggle Profiles and Competition Performance
Kaggle participation shows competitive spirit and practical machine learning skills. While rankings matter, they're not everything. A candidate ranked in the top 20% consistently across multiple competitions often demonstrates more reliable skills than someone with a single top-10 finish.
More important than rankings are the solution write-ups. Strong candidates explain their approach, discuss what didn't work, and share lessons learned. This transparency and willingness to teach others indicates both expertise and good communication skills.
Look at the variety of competitions they've entered. Participating in diverse challenges—from computer vision to time series forecasting—shows versatility. Also check if they've shared kernels (code notebooks) with the community. Quality contributions that help others learn demonstrate both skill and collaborative spirit.
Personal Websites and Blogs
Personal websites and blogs reveal passion and communication ability. Regular blog posts about data science topics show genuine interest beyond just employment. The quality of explanation matters more than technical complexity—can they make difficult concepts accessible?
Look for posts that go beyond tutorials. Original analysis, commentary on industry trends, or detailed project walkthroughs provide better insights into their thinking. Pay attention to how they handle criticism or questions in comments. This reveals their professionalism and openness to feedback.
Visual presentation also matters. Data scientists often need to create dashboards or presentations. A well-designed website with clear visualizations suggests they can communicate findings effectively to diverse audiences.
Questions to Ask Candidates About Their Portfolio Projects
Once you've reviewed their portfolio, dig deeper during conversations. Ask about their favorite project and why it stands out. This reveals what motivates them and where their interests lie.
Probe into challenges they faced. "What was the hardest part of this project?" often yields insights into problem-solving approaches. Follow up by asking how they overcame these obstacles. Look for specific examples rather than vague generalizations.
Ask about trade-offs and decisions. Why did they choose one algorithm over another? How did they balance model complexity with interpretability? These questions reveal their understanding of practical constraints and business considerations.
Don't forget to ask about failures. Which projects didn't work out as planned? What did they learn? Candidates who can discuss failures openly and extract lessons demonstrate maturity and growth mindset.
Designing Effective Technical Assessments
Technical assessments bridge the gap between portfolio reviews and actual job performance. Well-designed assessments respect candidates' time while providing meaningful evaluation opportunities. The key is creating challenges that mirror real work without being unnecessarily complex or time-consuming.
Take-Home Assignments
Take-home assignments offer several advantages. Candidates can work in their preferred environment, use their normal tools, and demonstrate their best work without interview pressure. However, they also require significant time investment from candidates, so design them thoughtfully.
Keep assignments focused and realistic. A good assignment can be completed in 4-6 hours by a qualified candidate. Provide a clear problem statement, sample data, and specific deliverables. Avoid vague requirements that force candidates to guess what you're looking for.
Make the assignment relevant to your actual work. If your team primarily does customer segmentation, create an assignment around that topic. This gives candidates a realistic preview of the job while allowing you to assess directly applicable skills.
Consider providing multiple difficulty levels or optional extensions. This lets candidates demonstrate their skills while respecting time constraints. A basic solution might involve standard approaches, while extensions could explore advanced techniques or alternative methods.
Live Coding Challenges
Live coding assessments test different skills than take-home assignments. They reveal how candidates think under pressure, communicate their thought process, and handle unexpected issues. However, they can also induce anxiety that doesn't reflect normal working conditions.
Choose problems that can be solved incrementally. Start with basic requirements and add complexity as time allows. This approach reduces pressure and lets you see how candidates prioritize and adapt.
Focus on problem-solving approach rather than syntax perfection. Everyone forgets specific function names sometimes. What matters is their logical thinking, ability to break down problems, and communication skills. Encourage candidates to think aloud and ask clarifying questions.
Use collaborative platforms that allow screen sharing and real-time code editing. Tools like CoderPad or even shared Jupyter notebooks work well. Make sure candidates are comfortable with the platform before starting the actual assessment.
Data Analysis and Interpretation Tasks
Real data science work involves more than just coding. Provide candidates with a dataset and ask them to explore it, identify patterns, and present findings. This tests their analytical thinking and communication skills simultaneously.
Choose datasets with interesting but not obvious patterns. Include some data quality issues—missing values, outliers, or inconsistencies. How candidates handle these reflects their practical experience and attention to detail.
Ask for specific deliverables: a brief report, visualizations, and key insights. This mirrors real workplace expectations where findings must be communicated to non-technical stakeholders. Look for clear storytelling, appropriate visualizations, and actionable recommendations.
Consider time-boxed exercises during interviews where candidates analyze data and present findings in real-time. This shows their ability to work efficiently and communicate preliminary results—a common scenario in fast-paced environments.
System Design for ML (for senior roles)
Senior data scientists need architectural thinking beyond individual model building. System design questions reveal their understanding of production challenges, scalability concerns, and engineering best practices.
Present realistic scenarios: "Design a recommendation system for our e-commerce platform serving 10 million users." Look for candidates who ask clarifying questions about constraints, requirements, and success metrics before diving into solutions.
Strong candidates discuss data pipelines, model training workflows, serving infrastructure, and monitoring systems. They should address practical concerns like data freshness, latency requirements, and failure handling. Experience with real production systems usually shows in these discussions.
Don't expect perfect solutions. Instead, look for systematic thinking, awareness of trade-offs, and ability to justify decisions. Candidates should demonstrate understanding of both technical and business constraints.
Ensuring Fairness and a Positive Candidate Experience
Technical assessments can inadvertently introduce bias or create negative experiences. Design assessments that evaluate skills fairly while respecting candidates' time and effort.
Provide clear instructions and rubrics. Candidates should understand exactly what's expected and how they'll be evaluated. Include time estimates and let them know if they can use external resources. Ambiguity creates unnecessary stress and may disadvantage certain candidates.
Offer flexibility when possible. Some candidates might have caregiving responsibilities or other commitments. Providing a window of time to complete assignments rather than rigid deadlines shows respect for their circumstances.
Always provide feedback, even if brief. Candidates invest significant time in assessments. A simple email explaining the decision and highlighting strengths and areas for improvement goes a long way. This builds your employer brand and helps candidates grow.
What to Look for in Technical Assessment Submissions
Evaluating technical submissions requires balancing multiple criteria. While correct solutions matter, how candidates arrive at those solutions often provides more insight into their potential as team members.
Accuracy and Correctness of Solutions
Start with the fundamentals: does the solution work? For data analysis tasks, are the conclusions supported by the data? For modeling assignments, are the predictions reasonable and the methodology sound?
Look beyond just final accuracy metrics. A candidate who achieves 85% accuracy with a simple, interpretable model might be more valuable than one who ekes out 87% with an overly complex ensemble. Consider whether they've validated their results appropriately and checked for common pitfalls like data leakage.
Evaluate their handling of edge cases and assumptions. Strong candidates explicitly state assumptions and test their solutions against various scenarios. They might note limitations of their approach or suggest improvements given more time or resources.
Code Quality and Efficiency
Clean, readable code indicates professional development experience. Look for consistent style, meaningful variable names, and logical organization. The code should be easy for another data scientist to understand and modify.
Efficiency matters, but premature optimization is also a red flag. Good candidates write clear code first, then optimize where necessary. They should demonstrate awareness of computational complexity without over-engineering simple problems.
Check for appropriate use of libraries and tools. Reinventing the wheel suggests either inexperience or poor judgment. However, blindly applying complex tools to simple problems is equally concerning. The best submissions show thoughtful tool selection.
Clarity of Explanation and Assumptions
Technical skills alone aren't enough. Data scientists must communicate findings to diverse audiences. Their written explanations reveal this crucial ability.
Strong submissions include clear problem statements, methodology descriptions, and results interpretation. Candidates should explain why they chose specific approaches and what alternatives they considered. This demonstrates deeper understanding beyond just following tutorials.
Look for appropriate use of visualizations. Good candidates choose chart types that effectively convey their message. They include proper labels, titles, and legends. Visualizations should enhance understanding, not just decorate the submission.
Pay attention to how they handle uncertainty. Do they acknowledge limitations in their analysis? Are confidence intervals or error bars included where appropriate? This honesty and statistical thinking are valuable traits.
Problem-Solving Approach and Creativity
Beyond technical correctness, evaluate how candidates approach problems. Do they start with exploratory analysis to understand the data? Do they iterate on their solutions based on initial results?
Creative problem-solving often appears in how candidates handle constraints or missing data. Maybe they engineer clever features, find unexpected patterns, or propose innovative solutions to technical limitations. This creativity, balanced with practicality, indicates strong potential.
Look for evidence of critical thinking. Strong candidates question the problem statement, identify potential biases, or suggest alternative approaches. They might note that while they've solved the stated problem, a different framing might better address the underlying business need.
Integrating Portfolio Reviews and Technical Assessments into the Hiring Process
Portfolio reviews and technical assessments are powerful tools, but they must fit smoothly into your overall hiring process. Poor integration wastes everyone's time and may cause you to lose strong candidates to more organized competitors.
Sequencing with Other Interview Stages
Timing matters significantly. Initial resume screening should identify candidates worth deeper evaluation. Then, a brief introductory call can confirm mutual interest and basic fit before requesting significant time investment.
Portfolio reviews work well as an early filter. They require no additional effort from candidates and can quickly identify those worth pursuing. Spend 15-20 minutes reviewing GitHub profiles, personal websites, and other public work before deciding on next steps.
Technical assessments typically come after initial interviews but before final rounds. This sequencing respects candidates' time—only those with genuine mutual interest complete assessments. It also provides rich material for discussion in subsequent interviews.
Consider your team's capacity when scheduling. If you can't review assessments promptly, don't request them yet. Nothing frustrates candidates more than investing hours in an assessment only to wait weeks for feedback.
Communicating Expectations to Candidates
Transparency throughout the process builds trust and attracts better candidates. Clearly explain your evaluation process during initial conversations. Let candidates know you'll review their portfolio and may request technical assessments.
When assigning assessments, provide comprehensive instructions. Include time estimates, allowed resources, and evaluation criteria. Explain how the assessment relates to actual job responsibilities. This context helps candidates showcase relevant skills.
Set realistic timelines and stick to them. If you say you'll provide feedback within a week, do so. If delays occur, communicate proactively. This professionalism reflects your company culture and influences candidates' decisions.
Address common concerns upfront. Assure candidates their submissions remain confidential and won't be used for actual work. Explain how you ensure fair evaluation across all candidates. This transparency reduces anxiety and encourages best efforts.
Using Assessments as a Discussion Point
Technical submissions provide excellent conversation starters for deeper interviews. Rather than treating them as pass/fail filters, use them to understand candidates' thinking processes and potential.
Prepare specific questions about their submissions. Ask about alternative approaches they considered, challenges they encountered, or how they'd extend the solution. These discussions reveal depth of understanding beyond the submitted work.
Create collaborative moments during interviews. Perhaps review their code together, discussing potential improvements or extensions. This simulates actual working relationships and shows how candidates handle feedback and collaborate.
Don't focus only on weaknesses. Acknowledge strong aspects of their work and build upon them. This positive approach reduces defensiveness and encourages open discussion. You'll learn more about candidates when they're comfortable and engaged.
Conclusion: Gaining a Holistic View of Candidate Abilities
Evaluating data scientists requires looking beyond traditional hiring methods. Resumes and interviews provide important context, but portfolios and technical assessments offer concrete evidence of capabilities. By thoughtfully reviewing public work and designing relevant assessments, you gain insights impossible to obtain through conversation alone.
Remember that perfect candidates rarely exist. Instead, look for strong foundational skills, learning ability, and cultural fit. A candidate with solid technical skills who communicates well and shows enthusiasm for growth often outperforms a technically brilliant but difficult-to-work-with alternative.
The investment in thorough evaluation pays dividends. Better hiring decisions reduce turnover, improve team productivity, and build stronger organizations. Take time to develop your evaluation process, refine it based on experience, and always treat candidates with respect throughout.
As you implement these approaches, remember that hiring is a two-way street. Your evaluation process also showcases your organization to candidates. A thoughtful, respectful, and well-organized process attracts top talent and builds your reputation in the data science community.
The goal isn't just to avoid bad hires—it's to identify and attract exceptional data scientists who'll thrive in your organization. By looking beyond resumes and conducting meaningful evaluations, you're well-positioned to build a strong, capable data science team that drives real business value.
References
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Posted Jun 12, 2025
Go beyond resumes to assess data scientists. Learn to evaluate portfolios (GitHub, Kaggle) and conduct technical assessments (take-homes, coding tests).
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