Co-Space - Mobile Application

A class assignment where students were asked to develop a project of choice

Co-Space: A Mobile Application that aims to incorporate Artificial Intelligence to provide users with a custom work-life balance schedule, for those who work from home

Note: Not all components of the project are stated here due to privacy concerns.

Issue

Individuals who work from home, who struggle with finding a work life balance

Purpose

The purpose of Co-Space is to create custom made work from home routine(s) for individuals who work from home. As these individuals are working away from the typical office space, this can hinder their productivity. As a result, Co-Space helps individuals struggling with burnout and productivity and by guiding them back into a routine that works for them.

Business Objectives

To develop a mobile application that helps people working remotely easily incorporate their work with a healthy routine, creating a positive balance between the two by helping them achieve their every day goals both at work and at home.

Benefits Statement

• Increased productivity - This mobile application will track personal and professional day goals and time spent on it  and the mobile application will configure this  information by user prioritization, so that more important tasks are completed on time.
• Efficient time management - Through this mobile application the user can check how their time is being utilized day to day and can set a timer to reduce time wasted on unproductive activities.
• Cost savings - By promoting work from home, while enhancing productivity in comparison  by doing the job in person people will be able to save money on commuting and organizations will save money on office set up.
• Boosting morale - When a person is able to achieve their personal goals at the end of the day and measure their success in solid data and numbers, it gives them motivation and boosts their morale.
• High data security - Client’s data will be highly secured and constant monitoring and measures will be in place so as no breach occurs.

Goal

To develop a mobile application that helps individuals who work from home create a work life balance and to help increase their productivity.

Expected Deliverables

• Establishment and licensing of official name
• App development
  • Establish Brand design
  • Developing desired User Interface
  • Code design and function into app
• Research items that will help with productivity and creating a work-life balance
  • Pomodoro technique
  • Meditation helper
  • Calendar designed for easy use
  • To do lists
  • Timers and Deadline Trackers
• Looking for business partners
  • Presenting business idea to potential investors, stakeholders and sponsors
• Putting the app through trial runs through different trial groups (beta testing)
• Releasing the app into public for worldwide use

Project Scope

In scope

• Creating a mobile application
  • Helps improve productivity
  • Helps build a work life balanced routine

Target Audience

• People who work from home
• People who think they could be more productive when working from home People struggling to find a work routine that works for them

Out of Scope

• Online Website

Non-target Audience

• People who think they are already very productive when working from home
• People who work in the office (not from home)
• People who do not want to improve their productivity or already have a work life balance they are content with

Risks

• Changes in rules/dependencies in 3rd party application publishing
• Created mobile application design is not scalable to the application itself
• Mobile application is rejected by platforms - Such as the Google Play store or App Store
• Bugs and crashes found in the application
• Users do not find that the core function is effective
• Competitor release an app with the same idea faster
• Bad feedback of the product (mobile application)
• Security issues with the mobile application

Constraints

• Vacation of a team member
• A team member gets sick
• Conflict with stakeholders
• Unpredicted expense (budget limitations)
• Licensing issues
• Delays to deliverables (issues with coding the mobile application)
• Not enough research evidence to back up our methods
• We will establish strong relationships with the stakeholders, investors, partners and sponsors we have in mind

Assumptions

• People who work from home struggle with productivity
• People who work from home want an application that can help them with their work life balance
• All deliverables will be done within the time frame
• All stakeholders will attend meeting so that everyone has up to date information

Management Strategies

Clients

Regular communication, involve them in decision-making, provide frequent updates, meet project objectives.

Users

Conduct user surveys, collect feedback, incorporate user preferences, prioritize user satisfaction.

Development team

Provide a collaborative work environment, involve them in decision-making, recognize their expertise, offer professional development opportunities.

Business operations team

Stakeholder Engagement, Change Management and Adaptability: Performance Measurement and Metrics, collaboration with development and quality assurance teams

Technical support team

Customer Feedback and Satisfaction Surveys, Customer-Focused Mindset, Comprehensive Training and Knowledge Management

Risk Mitigation Strategies

Technical Difficulties

When building a software application there can be various technical risks and challenges involved such as device compatibility issues, network bandwidth problems, integration with different operating systems etc.to mitigate theses technical risks following strategies will be implemented:

• Rigorous testing of the app on range of different devices and operating systems to check compatibility
• Implement adaptive layouts and be flexible in approach.
• Conduct beta testing with diverse user groups for feedback and evaluation

Project delays

• Create a realistic project schedule.
• Identify critical paths
• Regularly monitor progress
• Address bottlenecks promptly
• Allocate resources appropriately

Budget constraints

• Develop a detailed budget plan,
• Track expenses regularly
•  Conduct cost analysis, prioritize requirements based on available budget, identify potential cost-saving measures, and have contingency plans in case of budget over runs.

Scope Creep

Manage scope creep by clearly defining project scope, set up Change Control Processes, closely monitoring requirements, maintaining regular communication with stakeholders to manage expectations, and prioritizing and documenting changes effectively.

Data Security Breach

Mitigate the risk of data security breaches by implementing strict security measures, conducting regular security audits, encrypting sensitive data, following secure coding practices, use strong password, educating and training the development team on data security protocols, and having a response plan in place such as a kill switch.

Change Requests

A change request that was submitted in result of a 15% reduction in the Project budget.

Risk analysis and possible risk mitigation strategies associated with the 15% of reduction in Project budget.

A change request that was submitted due to the project requiring to be completed one month ahead of schedule.

Risk analysis and possible risk mitigation strategies associated with the Project being completed one month ahead of schedule.