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Jelly May M's avatar
Jelly May M
Davao City, Philippines
Ops & knowledge systems | Notion | AI adoption Consultant
$50k+
Earned
19x
Hired
5.0
Rating
106
Followers
HIRED_BY_YC_EXPERT

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Ops & knowledge systems | Notion | AI adoption Consultant
Cover image for Full Operations Reset with Notion
Full Operations Reset with Notion
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30
Cover image for Creative Agency Operations Streamlining
Creative Agency Operations Streamlining
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53
Cover image for Project Management System Creation for Wedding Agency
Project Management System Creation for Wedding Agency
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54
Cover image for Notion Buildout with System Audit and PARA Method Integration
Notion Buildout with System Audit and PARA Method Integration
0
26
Executive Assistant(5)
Josephine Babirye's avatar
Josephine Babirye
proKenya
LinkedIn ghostwriter for high-ticket coaches and consultants
$10k+
Earned
3x
Hired
5.0
Rating
17
Followers
LinkedIn ghostwriter for high-ticket coaches and consultants
Cover image for Custom Notion Workspace Build
Custom Notion Workspace Build
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9
Cover image for LinkedIn ghostwriting for a six-person sales team.
LinkedIn ghostwriting for a six-person sales team.
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24
Cover image for Content & Credibility Systems Operator (Part-Time, Remote)
Content & Credibility Systems Operator (Part-Time, Remote)
0
11
Cover image for How one CEO went from hours of content work to 60 minutes a week
How one CEO went from hours of content work to 60 minutes a week
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52
Executive Assistant(1)
Wendy M's avatar
Wendy M
Kenya
Executive Assistant | Calendar, Inbox & Operations Support
1x
Hired
5.0
Rating
32
Followers
Executive Assistant | Calendar, Inbox & Operations Support
Cover image for Inbox Triage System for a
Inbox Triage System for a Growth-Stage Startup Founder When I took over inbox management for this founder, they were getting over 200 emails a day with no system separating investor updates from routine noise. I built a 3-tier triage framework, Action Required, Watchlist, and Handled — so the founder only touched what genuinely needed their sign-off. Within two weeks, their daily inbox time dropped from roughly 3 hours to under 45 minutes, and nothing time-sensitive slipped through.
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72
Cover image for How I Saved a
How I Saved a Venture-Backed Founder 15 Hours a Week by Auditing Their Inbox Noise If you look at a busy founder’s calendar, you will usually find a bottleneck. They are trapped spending 3–4 hours a day answering baseline queries, sorting calendar invites, and managing basic operational friction instead of closing sales or scaling their product. When I took over operations for a growth-stage tech startup founder last quarter, their inbox was a war zone, over 200 unread messages a day, mixing critical investor updates with low-tier software notifications. Here is the exact 3-step administrative framework I used to clear the noise, protect their time, and optimize their daily workflow: 1. The 3-Tier Labeling Architecture We built an asynchronous protocol where emails are strictly filtered into three categories upon arrival: Action Required (Tier 1): Time-sensitive matters requiring the founder’s personal sign-off. Watchlist (Tier 2): Industry updates, project tracking, or team movements to be reviewed in a single 15-minute block at the end of the day. Handled (Tier 3): Administrative, scheduling, or vendor tasks that I resolve entirely without interrupting their focus. 2. Guarding the Calendar Like a Gatekeeper We stopped allowing external tools to book meetings directly onto the main calendar without a buffer. Every meeting request now undergoes an intensive alignment check: Is there a clear agenda? Can this be handled via a brief Slack update or video memo? By enforcing asynchronous rules, we cut down active meeting time by 35%. 3. Creating Predictable Communication Blocks Instead of checking notifications every 10 minutes, the founder now operates on two dedicated 30-minute communication windows daily. The rest of the day is preserved for deep work and high-level strategy. Need to offload your operational bottleneck? If you are a founder or executive drowning in administrative tasks, you don't need a basic data-entry clerk, you need a strategic operational partner who understands how to build efficient workflows. You can review my full service packages and operational frameworks by exploring my executive assistant services at InSyncEA (https://insyncea.com/). Let’s clear your schedule so you can focus entirely on growth.
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2
283
Cover image for Building Organized Prospect Lists to Support Business Growth
Building Organized Prospect Lists to Support Business Growth
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0
Cover image for WordPress Website Management (best balance)
WordPress Website Management (best balance)
0
0
Executive Assistant(6)
Isaiah Oderinde's avatar
Isaiah Oderinde
Ibadan, Nigeria
General Virtual Assistant and Operations Specialist
1x
Hired
5.0
Rating
51
Followers
General Virtual Assistant and Operations Specialist
Cover image for Operations Specialist
Operations Specialist
1
69
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Data Entry Services
4
185
Cover image for Asana Certified Automation and Workflow Expert
Asana Certified Automation and Workflow Expert
2
27
Cover image for Automation and Workflow Expert
Automation and Workflow Expert
2
32
Executive Assistant(2)
Daniela Bradutanu's avatar
Daniela Bradutanu
London, UK
Senior Project Manager with Global Experience
$5k+
Earned
1x
Hired
13
Followers
Senior Project Manager with Global Experience
Cover image for Project Management for Grayscale
Project Management for Grayscale
0
77
Cover image for Condition One Nutrition
Condition One Nutrition
0
53
Cover image for Ongoing new feature launch
Ongoing new feature launch
0
33
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Executive Assistant(1)
Adaobi Imelda Ezeoka's avatar
Adaobi Imelda Ezeoka
Lagos, Nigeria
Executive Assistant | Business Operations & Admin Support
20
Followers
Executive Assistant | Business Operations & Admin Support
Cover image for A SOP showing how I
A SOP showing how I keep a CRM and contact database accurate and easy to work from. It covers new contact intake, ongoing record updates, data quality checks, follow-up scheduling, pipeline review, and weekly reporting, with clear escalation rules for high-value contacts. Built to demonstrate how I turn a messy or inconsistent database into one reliable source of truth clients can act on. This is a demonstration piece created to showcase process-documentation skill, not tied to a specific client engagement.
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10
Cover image for This is a Standard Operating
This is a Standard Operating Procedure created to demonstrate how I structure and document recurring executive support workflows. It covers daily inbox triage, response handling, meeting scheduling, conflict resolution, and post-meeting follow-up, with clear escalation rules and a roles/responsibilities breakdown. This SOP reflects how I approach every engagement: build repeatable systems so operations run smoothly whether the client checks in daily or not at all. Built as a demonstration piece to showcase process-documentation skill, not tied to a specific client engagement.
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15
Cover image for I reorganized a cluttered executive
I reorganized a cluttered executive inbox by separating urgent requests, client communication, follow-ups, meetings, and low-priority messages. I archived emails that needed to be retained, removed outdated notifications, and introduced a color-coded labeling system for quick identification. The result was a cleaner, structured inbox that made priorities easier to identify and reduced the time spent searching for important emails.
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14
Cover image for I created a detailed 5-day
I created a detailed 5-day travel itinerary for a single-destination Asheville, North Carolina getaway. The itinerary organizes camper van rental and pickup details, campground check-in/out, daily activities, dining plans, important contacts, booking confirmations, packing checklist, and estimated trip costs. Designed as a practical, easy-to-reference travel document, it demonstrates my ability to coordinate logistics, structure schedules, manage travel details, and prepare clear executive-ready documents.
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13
Executive Assistant(7)