Atirya Shyamsundar
Fractional Ops Leader & Systems Builder
New to Contra
Atirya is ready for their next project!
Student Management & Tracking System - Spirital Non-profit based in eastern Europe
The client came with an AI-assisted skeleton of a system they had built themselves. The foundation existed but required significant cleanup, rebuilding of existing sections, and the addition of entirely new features to meet their actual operational needs.
What the build covered:
1. Student intake via multilingual forms, with automatic routing into the correct workflow on submission - combination of scripting and automation
2. A teacher-facing interface for moving students through initiation levels, with a separate form-triggered update when students request progression themselves - interface and filters manipulation
3. Cumulative donation tracking per donor, with automated thank you notes on receipt - formulae and automation
4. Retreat tracking for both hosted and attended events, with automated reminders and welcome communications to students - automations and buttons
5. A milestone system covering birthdays, faith anniversaries, and spiritual milestones — advance reminders to teachers, automated greetings to students on the day - automations, buttons and formulae
A fully functioning system built entirely on Airtable using only native tools — no third party integrations. The client received everything they scoped, plus corrections and adjustments to ensure the system worked exactly as needed in practice. Total build time: approximately 5 days.
The engagement closed with a 5-star review on Upwork.
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Project: Hiring pipeline system built on Airtable free tier
Description: Hiring was being tracked across spreadsheets and email threads, which made it difficult to see where candidates were in the process and led to missed follow ups. I built a custom applicant tracking system in Airtable to manage the entire hiring pipeline in one place. The system includes a kanban pipeline for tracking candidates across stages, a structured setup for managing multiple roles, and individual candidate records with interview notes. It also includes a simple application form for capturing new candidates, pre filled email buttons for sending responses, and an optional scoring system to prioritise candidates.
Tools: Airtable free tier
Outcome: Clear visibility across the hiring process, all candidates tracked in one place, and faster, more consistent follow ups without relying on spreadsheets or paid tools.
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Zero-Cost Intelligent Sales CRM (Airtable Free Tier)
I built this CRM for small sales teams and solopreneurs who need automated follow-ups without paying for a heavyweight platform like Salesforce or HubSpot. By pushing the prioritization logic into rollups and lookups, the system acts like a smart database that tells you exactly who to call today.
- Customizable Priority Engine: Instead of rigid code, logic is housed in backend tables. Founders can change how priority is calculated on the fly without breaking formulas.
- 1-Click Outreach Buttons: Native buttons pre-populate your Gmail/email client with pre-filled pitch and follow-up templates directly mapped to the lead's data.
- Frictionless Lead Capture: Includes a dedicated Form view to quickly drop in leads on a phone or browser without opening the main grid.
- Dynamic Follow-Up Views: An automated queue that only surface leads when the priority ranking says they are due for contact.
-Revenue Analytics: A built-in financial dashboard with visual charts tracking closed deal revenue
A fully operational CRM running natively on Airtable's free tier. It saves hours of manual email drafting and ensures no hot lead falls through the cracks, requiring absolutely no monthly software subscriptions.
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The "Revenue-First" Operations Dashboard (Notion Free Tier)
Most dashboards track work; this one tracks money. I built this system for founders who need to see the direct link between their daily tasks and their bank account. It’s a 3-layer architecture that prioritizes revenue protection.
The user no longer asks 'What do I do today?' Instead, they see 'What do I do today to protect $X,XXX in revenue.' It transforms a list of chores into a business strategy.
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