Email-to-SharePoint Order Automation with Teams Notification

Nandan Vallamdasu

Automation Engineer

Microsoft Power Automate

Microsoft SharePoint

Microsoft Teams

Manufacturing

📦 Email-to-SharePoint Order Automation with Teams Notification | Power Automate

This project demonstrates how to automate the processing of customer orders received via email using Power Automate. The flow parses the email body to extract order information, creates a new item in a SharePoint List, and sends a real-time confirmation message to a Microsoft Teams channel.

🚀 Features

📥 Automatically detects new order emails.

🧠 Extracts structured data from email body using Power Automate expressions.

💾 Creates an entry in a SharePoint List for easy record management.

💬 Sends an instant notification to a Microsoft Teams channel after successful creation.

💡 Use Case

This flow is perfect for businesses or teams who receive orders or structured requests via email and want to eliminate manual data entry, reduce errors, and enable real-time team collaboration.

🧰 Prerequisites

Microsoft Power Automate account.

A SharePoint List with the following columns:

Customer Name (Text)

Order Number (Text)

Item (Text)

Quantity (Number)

Total (Number or Currency)

Delivery Date (Date)

Customer Email (Text)

Phone Number (Text)

Status (Choice/Text)

Access to Microsoft Teams for notifications.

⚙️ Flow Structure

Trigger: When a new email is received  
    ↓  
Extract order information from email body using expressions  
    ↓  
Create a new item in SharePoint List  
    ↓  
Post confirmation message to Microsoft Teams channel

Email Format Example

Customer Name: John Doe Order Number: 4567 Item: Wireless Mouse Quantity: 3 Total: $59.99 Delivery Date: April 20, 2025 Customer Email: johndoe@example.com Phone Number: +1-234-567-8901