Excel Bookkeeping System with Dashboard & P&L Automation
Thomas Biziouras
🧾 Excel Bookkeeping System with Dashboard & P&L Automation
Designed for small businesses, freelancers, and consultants, this Excel-powered bookkeeping system offers a fast, accurate, and structured way to track finances — without the complexity of external software.
It includes:
Customizable Chart of Accounts
Define and manage your revenue, expense, and cost of sales categories using an intuitive editor with built-in guidance and delete controls.
Transaction Logging Interface
Add new entries for income, costs, or services using dynamic form buttons. Each record auto-syncs into the database with validated fields (date, amount, account, category).
Auto-Generated Profit & Loss Statement
View your business performance at a glance for any date range. Revenue, costs, and expenses are pulled live from transaction data, with dynamic gross profit calculation.
Smart Design
Built using structured Excel tables, named ranges, dropdown menus, and basic macros for fast resets and input control. No external tools or add-ins required.
✅ Tools & Technologies
Microsoft Excel
Table-based architecture (ListObjects)
Named Ranges for auto-referencing
Conditional Formatting for transaction clarity
Basic VBA (clear/reset buttons, category management)
Dynamic drop-downs (data validation)
Formula-based P&L statement
Structured categories (Income, Cost of Sales, Expenses)
📦 Deliverables
1. Automated Bookkeeping Workbook
Excel file with structured sheets for logging, reporting, and managing financial records (transactions, categories, P&L summary).
2. Custom Category Manager
Visual interface for creating, renaming, or deleting account categories dynamically, with in-cell guidance.
3. P&L Dashboard (Auto-updated)
Filterable and date-sensitive Profit & Loss report with visual segmentation of revenue, cost of sales, and net margin.
This dynamic P&L statement automatically calculates income, cost of sales, and expenses for any date range. Fully Excel-native with no formulas to adjust — just select the dates and get a clean snapshot of your business performance.
Users can add income, cost of sales, or expenses with a single click. Every entry updates the dashboards and P&L in real time. Structured dropdowns ensure accurate categorization and zero formula tampering.
Set up your income, expense, and cost of sales categories based on real business needs. Built-in guidance helps users choose the right classification, ensuring a structured and accountant-friendly P&L output.
Like this project
Posted Apr 29, 2025
Helped a small business track income & expenses, automate profit analysis, and reduce monthly reporting time by 80% using a fully Excel-based system.
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Timeline
Dec 5, 2024 - Dec 11, 2024
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