Excel Cash Flow Tracker for Project-Based Construction Budgets
Thomas Biziouras
Excel Cash Flow Tracker for Project-Based Construction Budgets
Built for a construction company managing multiple concurrent projects, this Excel system tracks income, expenses, and loans in real time — providing a clear view of project finances, cash balance, and funding needs.
🔹 Key Functionalities
Multi-project cash flow separation:
Filter and select any active project to instantly view its financial metrics.
Monthly navigation bar:
Dynamic timeline selector across 12 months for visual navigation and slicing of all transactions.
Loan management system:
Track loans issued to projects or received from funding sources. Auto-balances the net position per project.
Vendor-level cost tracking:
Every expense entry is tagged with supplier, category, and date for granular analysis.
Real-time cash position calculation:
Displays current cash per project by combining income, expenses, loans, and repayments.
Fully automated KPI dashboard:
Shows totals by category, per period, and aggregated across time. Includes custom color-coded indicators.
🧰 Tools & Techniques Used
Excel Table Logic with Structured References
Timeline Navigation using Bar Selectors & Highlight States
Slicers & Grouped Date Filters
Conditional Formatting & Color-coded KPI Cards
Named Ranges & Data Validation
Loan Register Table with Auto-reconciliation Logic
Printable Report Layout with Section Breaks
✅ Ready for print or PDF export, with clean layout and pre-set visual zones for clients or internal team reviews.
Project-level cash flow dashboard with timeline filter, real-time cash balance, categorized income and expenses, and dual loan register. Built for multi-project environments with visual summaries and fully automated breakdowns.
Master register of all active projects with full breakdown of income, expenses, internal fees, and balance. Includes editable cost distributions, real-time cash balance, and one-click transaction entry via action buttons.
Vendor register with transaction history, payment tracking, and running balance per supplier. Includes quick-access buttons for logging payments and reviewing past charges, fully linked to the master project budgets.
Unified transaction log with project tagging, vendor selection, loan types, approval tracking, and automated payment reconciliation. Includes status indicators, due-date filters, and built-in deletion controls — all managed via Excel-native automation.
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Posted Apr 29, 2025
Built for a construction team to track cash, loans, and expenses per project with real-time balance updates and timeline view — fully Excel-native.
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Timeline
Sep 30, 2024 - Oct 12, 2024
