IKEA Spare parts tool

Silvia Venditti

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Product Designer

Prototyper

User Researcher

Figma

Retail

IKEA Spare parts tool

Build a self service tool for IKEA customers to order small spare parts online

The Challenge

IKEA’s customer support is flooded with requests of very different nature. Many of them concern getting information of ongoing orders and claims, but some of them are about products that need small fittings to function properly. This sounds like an easy task, but for a coworker it can be quite time consuming, as the customer needs to provide info about the product in order for it to be identified, and in addition the coworker needs to find the spare part in question. When carrying a conversation like this on phone or chat, it’s easy for things to take unnecessarily long time, or worse not be accurate.
The spare parts tool is designed to let customers add the product ID number and see all spare parts that it is composed of, see their stock status and easily order them
View of the search results [1], minimized cart [2] and expanded cart [3]
View of the search results [1], minimized cart [2] and expanded cart [3]
Desktop view
Desktop view
Empty state [1], Search and cart [2], Customer details checkout [3], Confirmation [4]
Empty state [1], Search and cart [2], Customer details checkout [3], Confirmation [4]
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Posted Mar 1, 2025

As of 2024, the tool was rolled out in 28 markets, resulting in approx. 439,000 orders and saving 30,000 hours annually for customer support staff

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Timeline

Mar 1, 2019 - Jan 31, 2020

Clients

IKEA

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Product Designer

Prototyper

User Researcher

Figma

Retail

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IKEA Order Management Web Tool
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