Online Course Automation system [Make, Google Sheet ...]
Ivo Smehlik
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Posted Oct 19, 2024
Built intelligent automation for online courses that streamlines enrollment, payments, and content delivery. Eliminated manual work and enabled scaling.
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Summary
I developed an end-to-end automation solution for online course delivery that transforms manual processes into a seamless digital experience. The system handles everything from student enrollment to payment processing and content delivery, increasing course profitability by eliminating operational overhead.
Problem at hand
The client's manual course management was creating multiple challenges:
4+ hours daily spent on administrative tasks
Payment tracking delays affecting cash flow
Inconsistent lesson delivery impacting student experience
Vulnerability to registration fraud and spam accounts
Limited scalability due to manual processes
Solution
I created an intelligent automation system that:
Validates and processes registrations in real-time
Automates payment collection and tracking
Delivers course content on schedule
Alerts staff only when human intervention is needed
Benefits
Reduced administrative time by 90 %
Enabled course scaling without additional staff
Enhanced student experience
Details about the automation
Enrollment Management
Smart registration validation
Instant invoice generation and delivery
Automated welcome sequence
Fraud prevention systems
Course Delivery
Intelligent content scheduling based on student progress
Payment status verification before lesson delivery
Automated reminder system for pending payments
Team Operations
Real-time Slack notifications for critical events
Centralized dashboard in Google Sheets
Exception handling alerts
Used applications
Make (Integration platform)
Zerobounce (Email validation)
Google Sheets (Data management)
MailerLite (Email Automation)
Slack (Team Communication)
Automation examples
Registration process
Invoice generation and delivery