Online Course Automation system [Make, Google Sheet ...]

Ivo Smehlik

Automation Engineer

Business Analyst

MailerLite

Make

Slack

Education

Summary

I developed an end-to-end automation solution for online course delivery that transforms manual processes into a seamless digital experience. The system handles everything from student enrollment to payment processing and content delivery, increasing course profitability by eliminating operational overhead.

Problem at hand

The client's manual course management was creating multiple challenges:

4+ hours daily spent on administrative tasks

Payment tracking delays affecting cash flow

Inconsistent lesson delivery impacting student experience

Vulnerability to registration fraud and spam accounts

Limited scalability due to manual processes

Solution

I created an intelligent automation system that:

Validates and processes registrations in real-time

Automates payment collection and tracking

Delivers course content on schedule

Alerts staff only when human intervention is needed

Benefits

Reduced administrative time by 90 %

Enabled course scaling without additional staff

Enhanced student experience

Details about the automation

Enrollment Management

Smart registration validation

Instant invoice generation and delivery

Automated welcome sequence

Fraud prevention systems

Course Delivery

Intelligent content scheduling based on student progress

Payment status verification before lesson delivery

Automated reminder system for pending payments

Team Operations

Real-time Slack notifications for critical events

Centralized dashboard in Google Sheets

Exception handling alerts

Used applications

Make (Integration platform)

Zerobounce (Email validation)

Google Sheets (Data management)

MailerLite (Email Automation)

Slack (Team Communication)

Automation examples

Registration process

Invoice generation and delivery

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Posted Oct 19, 2024

Built intelligent automation for online courses that streamlines enrollment, payments, and content delivery. Eliminated manual work and enabled scaling.

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