Case Study: On-site Coordination for Special Events

Kaitlin Strand

Chief of Staff
Project Manager


A non-profit raising funds to pass-through to an established 501(c)(3) via an in-person fundraiser. Team included 1 full time resource and 7 volunteers.

Role & Responsibilities

  • Primary point of contact for onsite vendors, event set-up and tear-down.
  • Coordinated day-of volunteers, providing direction, answering questions and reallocating resources as needed.
  • Established check-in flow for VIP and Standard tickets ensuring bottlenecks were minimized for guest experience.
  • Managed 15 raffle prizes that required guest presence to be eligible to win requiring efficiency with a quick turn around from raffle close to winner announcements.
  • Facilitated guest check out as needed for prize distribution, gift bag collection and additional instructions for silent auction winners.

Additional Information

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