Case Study: On-site Coordination for Special Events

Client

A non-profit raising funds to pass-through to an established 501(c)(3) via an in-person fundraiser. Team included 1 full time resource and 7 volunteers.

Role & Responsibilities

• Primary point of contact for onsite vendors, event set-up and tear-down.
• Coordinated day-of volunteers, providing direction, answering questions and reallocating resources as needed.
• Established check-in flow for VIP and Standard tickets ensuring bottlenecks were minimized for guest experience.
• Managed 15 raffle prizes that required guest presence to be eligible to win requiring efficiency with a quick turn around from raffle close to winner announcements.
• Facilitated guest check out as needed for prize distribution, gift bag collection and additional instructions for silent auction winners.



Additional Information