AI Outbound Calling System for Providersnook

Health & Wellness Coaching  |  United States

EAS Agency  |  emmieautomate.com

Providersnook is a health and wellness coaching business offering 1-on-1 coaching and consultation services. The client had a contact list of 10,000 prospects and wanted an AI-powered outbound calling system to book consultations at scale without manual phone outreach.

10,000 prospects with no scalable outreach system in place

Manual calling is expensive, inconsistent, and not scalable

Required a warm and nurturing brand voice for a health coaching product

Needed full automation from contact load to appointment booking to post-call follow-up

Multiple tools required integration into one seamless pipeline

We designed and built a complete AI Outbound Call Agent system using a best-in-class tool stack. The system handles the full outreach lifecycle: loading contacts, initiating AI calls, routing outcomes, and confirming appointments. Three post-call email sequences were created for different prospect outcomes.

AI call agent platform and conversation engine

ElevenLabs

Natural-sounding voice synthesis

Twilio

Telephony infrastructure and number management

n8n

Automation backbone connecting all tools

CRM, email sequences, and prospect tracking

Google Calendar

Appointment booking and confirmation

Full project proposal document (DOCX) with executive summary, opportunity projections, system architecture, tech stack, delivery plan, and milestone payment schedule

Comprehensive setup guide (DOCX) walking through configuration of every tool in the stack

3 importable n8n workflow JSON files: Workflow A (contact loader and call trigger), Workflow B (call outcome webhook router and email router), Workflow C (Google Calendar booking confirmation handler)

11-slide branded PowerPoint with n8n workflow screenshots, plain-English explanations, tech stack diagram, and next steps slide

Retell.ai conversation script (identified as the logical next deliverable)

Booking Confirmation Sequence: sent after appointment is successfully booked

Warm Nurture Sequence: for prospects who showed interest but did not book

Re-engagement Sequence: low-frequency follow-up for uninterested contacts

10,000 prospects addressable

3 importable n8n workflows

3 distinct sequences by outcome

DOCX proposal, DOCX setup guide, 3x JSON, PPTX deck

6 tools connected in one pipeline

Milestone-based with 45% deposit structure

EAS Agency  |  emmieautomate.com  |  Case Study 02 of 10