AI-Driven Recruitment Automation for Agency

Problem: A busy recruitment agency faces an ongoing backlog, reviewing 200+ applications per role every month. Manual screening creates a two-week feedback cycle for every opening—time that costs top talent, drains recruiter bandwidth, and limits agency capacity.

Solution: We introduced a live AI-driven recruitment automation that:

Captures every new application via a Softr form

Transforms PDF/DOC resumes into clean, AI-ready text

Uses an OpenAI agent to assign fit scores (0–10), detail risks, rewards, and highlight strengths/weaknesses

Automatically emails personalized feedback within minutes of submission

Outcome:

90% faster feedback: reduced from 14 days to 5 minutes across all open roles

10 hours saved per hire, reinvested into client strategy and candidate engagement

60% drop in candidate drop-off rate during screening

95% candidate satisfaction, boosting the agency’s reputation

25% uplift in offer acceptance thanks to rapid, transparent communication

Tech: Softr · N8N · Airtable · OpenAI agent · PDF/DOC-to-Text Conversion · Prompt Engineering