Built with FlutterFlow
Overview
A comprehensive lead management platform designed to connect vendors with homeowner leads across multiple service categories. The system enables seamless lead acquisition, pipeline management, and vendor operations with real-time updates and automated backend workflows.
The Challenge
Vendors needed a centralized platform to:
Discover and claim qualified leads efficiently
Manage their sales pipeline with customizable stages
Track credits and subscription plans transparently
Define and adjust their service coverage areas dynamically
Solution
Product Functionality and User Experience
Lead management:
Real-time updates with flexible filtering by category (kitchen renovation, garage conversion, etc.)
Scrollable dropdown replacing choice chips for improved UX
Live counts of available leads per category
Pass or claim leads based on credit availability
Instant notifications:
Claiming a lead triggers immediate email with contact details
Automatic updates to contacts page for easy access
Date range filtering for claimed leads including custom ranges
Pipeline management:
Reorder, rename, add, or delete stages (except immutable "New Lead" stage)
Color-coded stages for visual management
Leads automatically move to "New Lead" when their stage is deleted
Full workflow customization for vendors
Profile and account settings:
Real-time updates to business info and profile images
Coverage area management with radius adjustments
Automatic credit balance updates upon claiming leads
Membership plan tags on profiles
Backend Architecture and Automation
Database: Supabase
Authentication: Firebase + Supabase Edge Functions
Automation: Cloud Edge Functions
Real-time sync: Supabase Subscriptions
About 60% of app logic operates via backend automation triggered by single user actions like passing or claiming leads. This reduces manual intervention and enhances scalability.
Key automations:
Passing a lead: Backend removes the lead from the vendor's list automatically.
Claiming a lead: Verifies credits, completes claim or prompts upgrade, then adds to contacts and pipeline.
OTP verification: Integrates Firebase tokens with edge functions for new user creation or migration.
Database Design and Security
Data privacy:
Lead data is masked for unclaimed leads.
Contact details are only visible after claim confirmation.
Database structure:
167 active vendor records migrated from Zano (linked by email)
7 lead categories under construction services, each linked to form questions
4 credit tiers: Pro, Partner, Executive, Enterprise
Credit management:
Automated credit ledger tracking all transactions
Transparent balance updates (e.g., 13 credits deducted: 111 to 98)
No manual reconciliation required
Technical Implementation
Custom FlutterFlow components:
Date range pickers
Pipeline management UI
Coverage area maps
Multi-select dropdowns
Edge functions:
Authentication
Lead creation
Claim/pass logic
Lead summary generation (via cost-effective open-source API)
Architecture approach:
Modular page organization (auth, main app, draft/future pages)
Shared components and custom widgets for reusability
Constants for dynamic filter/sort options
Technical Highlights
Backend automation at scale
Approximately 60% of application logic runs automatically via cloud edge functions, triggered by single user actions. This dramatically reduces manual intervention and enables the platform to scale seamlessly as vendor and lead volume grows.
Real-time data synchronization
Supabase subscriptions ensure all users see current information instantly. When a vendor claims a lead, passes on an opportunity, or updates their pipeline, changes reflect immediately across all interfaces without page refreshes.
Security-first architecture
Lead contact information is masked until vendors commit credits to claim them. This protects homeowner privacy while incentivizing vendor engagement. All authentication flows leverage Firebase tokens integrated with Supabase edge functions for secure user management.
Zero-cost AI integration
Lead summaries are generated using a nearly free open-source API, delivering value-added insights to vendors while controlling operational expenses.
Results and Impact
Revenue: $120k ARR
Automation: 60% of logic automated via backend
Data migration: 167 vendors seamlessly migrated
Real-time updates: Instant reflection across all UIs
Scalability: Architecture supports a growing vendor base
Client Testimonial
Key Takeaways
Backend-first approach reduced client-side complexity and improved maintainability.
Real-time subscriptions ensure vendors always see current information.
Modular architecture enables rapid feature development.
Credit-based system creates a transparent vendor engagement model.
2 likes · 59 views · Jan 16, 2026
A FlutterFlow and Supabase lead management platform for construction vendors with 60% backend automation, supporting 167 vendors
Timeline
Oct 5, 2025 - Nov 5, 2925
