Centralized Creator Management System with Notion

The agency was managing multiple content creators but had no centralized way to track deliverables, analytics, or ideas. Creator contact info lived in one Google Sheet, analytics were in another, and content submissions came through email, IG, or TikTok DMs - making updates inconsistent and easy to lose. They needed a system that creators could actually use consistently, while giving the agency real-time visibility across all creators without extra admin work.

I built a template-driven Notion system with a dedicated hub for each creator. Each hub included an analytics dashboard, submission section, idea board, and task tracker, all built into a scalable template so new creators could be onboarded in minutes with no system rebuilds. A master roll-up database automatically aggregated analytics, submissions, and deliverables across all hubs, giving the agency a single, up-to-date view of performance.

This project was heavily dependent on template design — meaning every detail had to work seamlessly from the start. I focused on making the hubs simple enough for creators to use daily, while ensuring the agency got reliable, structured data for oversight. Submission forms fed directly into the correct hub, analytics rolled up automatically, and the knowledge base provided SOPs, FAQs, and content tips, reducing repetitive questions.

Creator database with a scalable, pre-built hub template for fast onboarding

Creator hub template including:

Submission form feeding directly into the correct creator hub

Master roll-up database for agency-wide analytics, deliverables, and idea tracking

Charts view for visual performance insights

Public Facing knowledge base for FAQs, and a content resources library

Internal Knowledge Base for SOPs, templates, and resources

Internal Creator Directory where all creator info is stored

Every creator now works from the same template, making submissions fast and consistent. The agency has real-time oversight without chasing updates across DMs or spreadsheets, and onboarding new creators is as simple as duplicating the hub template - saving hours of setup each time.