Grupolive & Xchange Bridge: Automated Operations Ecosystem

Grupolive and Xchange Bridge run Work & Travel and internship programs for people heading to the US. Every applicant goes through info sessions, eligibility checks, interviews, documents, contracts, housing and flights. I build and run the system that moves them through all of it.

I’ve been working with Grupolive for over 11 years. I started on the digital and web side and grew into building the automation layer the whole operation runs on today.

It’s a mix of Make.com, n8n and custom-coded apps, all connected to the CRM and Airtable. The team stopped doing the repetitive work by hand, and applicants get fast, consistent communication at every step.

Applicant pipeline: eligibility forms, CV intake and stage changes update the CRM and Airtable, and trigger the next step on their own.

Info sessions and interviews: booking, reminders, attendance confirmation and cancellations, handled end to end.

WhatsApp and email flows: n8n reminders through Kommo and TidyCal, plus email funnels based on where each applicant is in the process.

Pre-departure stages: document checks, housing, flight info and staff alerts, tracked per applicant.

Custom apps: a gamified season challenge PWA, a giveaway app, a CV builder and internal tools that run on top of the same data.

AI where it helps: classification, content generation and human-in-the-loop checks inside the flows.

Make.com, n8n, Airtable, HubSpot, Kommo, WhatsApp API, TidyCal, Google Workspace, WordPress, OpenAI, custom web apps.

111 live Make workflows plus n8n and custom apps, 29+ tools connected, thousands of runs every month. One connected system instead of a dozen disconnected tools, built and maintained over 11+ years.