Light Notion ATS Development for Chief of Staff Hiring

A growing organization needed to hire a Chief of Staff but had canceled their pricey ATS because they rarely recruit. Applications were scattered across email, LinkedIn, and job boards, making it hard to track progress, avoid missed candidates, and manage handoffs between screening and interviews.

I built a lean, one-off Notion ATS - enterprise-level in function, zero ongoing cost - tailored for a single high-stakes role.

One Application Form – All submissions funnel into Notion, no matter the source.

Smart Filters – Auto-flags unqualified applicants based on non-negotiables (e.g., experience, location).

Role-Based Views – Hiring manager sees screening data; interviewer sees evaluation-ready profiles.

Pipeline Tracking – Visual stages for every candidate.

Automated Handoffs – Moving a candidate forward triggers the right team member assignment.

From Scattered to Centralized – 4+ sources consolidated into one clean pipeline.

Faster Screening – Non-qualified applicants filtered instantly.

Seamless Handoffs – No back-and-forth to coordinate next steps.

Cost Savings – Full ATS experience without paying for software they didn’t need long-term.

Successful Hire – Chief of Staff role filled in weeks, not months.