AI Resume Screening Automation (n8n + Gemini)

Delivered a hands‑free resume screening system that ingests resumes from Google Drive, analyzes them with Gemini AI, and writes structured insights to Google Sheets. The workflow standardizes shortlisting criteria, speeds up hiring decisions, and provides clear audit trails and documentation.

90% reduction in manual screening time

Faster, more consistent shortlists with objective scoring

Structured insights auto‑written to Google Sheets

Higher accuracy in identifying qualified candidates

Professional communication, clear documentation, and a Loom walkthrough

Automated Intake: Watch folder in Google Drive; dedupe and parse PDFs/DOCs.

AI Evaluation (Gemini): Score against role criteria; extract skills, experience, education, and red flags.

Structured Output: Normalize fields and write candidate scores, summaries, and recommendations to Sheets.

Shortlist Rules: Thresholds, must‑have skills, and knockout questions with explanations.

Alerts & Handoffs: Notify hiring team on high‑scoring candidates; create tasks or send emails automatically.

Auditability: Store raw text, AI prompts/responses, and timestamps for review and compliance.

Orchestration: n8n (triggers, routers, retries, error handling)

AI Layer: Google Gemini for extraction, scoring, and summarization

Storage & Docs: Google Drive for files; Google Sheets as the decision ledger

Notifications: Gmail/Slack for status and shortlist alerts

Resume added to Drive → 2. Parse text → 3. Gemini analyze/score →

Write structured row to Sheets → 5. Notify team and attach summary →

Optional reviewer approval and notes

Varied resume formats: Combined OCR + robust parsing; fallback to manual review flag when confidence is low.

Bias & consistency: Standardized criteria and rubric prompts; logged reasoning for transparency.

Throughput & errors: Implemented batching, retries, and idempotent upserts in n8n.

Dramatically less manual work, faster decisions, and clearer candidate comparisons—running reliably from day one with strong documentation and team enablement.

Provide a reliable, explainable screening pipeline that accelerates hiring while maintaining fairness and transparency—freeing teams to focus on interviews and decision‑making.