WhatsApp Personal Chatbot for Task Management

Built a WhatsApp chatbot that ingests daily brand reports, extracts action items with NLP, organizes tasks into structured lists, and sends automated weekly summaries. The assistant delivers real‑time visibility into completed, pending, and upcoming work—without manual tracking.

Seamless WhatsApp Integration: API‑based messaging with secure webhooks for inbound/outbound communication.

NLP Task Extraction: Parses daily reports to identify tasks, owners, due dates, and priorities.

Smart Categorization & Tracking: Groups tasks by project, status, and urgency; maintains change history.

Automated Weekly Summaries: Delivers WhatsApp digests showing completed, pending, and upcoming items.

Command Interface: Quick commands for add/update/complete/search; inline confirmations and error handling.

Security & Compliance: Token‑based auth, rate limiting, PII redaction, and audited message logs.

Messaging: WhatsApp Business API/Twilio

AI Layer: NLP models for entity/date extraction and summarization

Backend: Node.js/Python with webhooks, queues, and scheduler (CRON)

Data Store: PostgreSQL/Firestore for tasks, users, and audit trails

Ops: Docker, logging/monitoring, and alerting for failures

Report Intake: Daily WhatsApp message triggers webhook.

NLP Parsing: Extract tasks, owners, deadlines, and tags; normalize dates/timezones.

Task Upsert: Create/update items, set status and priority; prevent duplicates.

User Notifications: Confirm captured items; request missing info via quick replies.

Weekly Digest: Summarize progress and upcoming deadlines; deliver via WhatsApp.

Admin Controls: Edit permissions, data exports, and archive completed projects.

Unstructured Reports: Built regex + ML hybrids and fallback prompts for ambiguous lines.

Date/Owner Ambiguity: Implemented clarification prompts and default rules with confidence thresholds.

Message Reliability: Added retries, idempotency keys, and dead‑letter queues.

Hours saved weekly by eliminating manual task tracking.

Higher team productivity with clear ownership and deadlines.

Real‑time visibility for the brand owner via concise WhatsApp updates.

Provide a secure, low‑friction assistant that turns WhatsApp reports into organized, actionable task workflows—boosting clarity, accountability, and speed.