Sample Project Overview

This is a sample project overview from an archived project. Project overviews provide a concise summary of the project, including its objectives, scope, and key deliverables. This helps stakeholders quickly understand the project's goals and the intended outcomes. When selecting my Standard Project Management Service, a project overview will be created as one of our first steps.

Scope of Work

I was tasked as lead for this project - creating the project overview, tasks, roles and overall management of timelines and execution. When selecting my Standard Project Management Service, a project overview will be created as one of our first steps.

Sample Overview

Project Objectives:

1. Networking: Create an engaging and interactive environment that facilitates meaningful

connections and collaborations among attendees.

2. Community Engagement: Strengthen the sense of community by fostering a culture of mutual

support and camaraderie among attendees, promoting a cohesive and interconnected local

network.

3. Educational Impact: Offer insightful discussions, workshops, and keynotes to inspire and

educate attendees on entrepreneurial opportunities and growth strategies.

Intended Audience:

• The intended audience will include professionals, entrepreneurs, and small business

owners from various industries who are looking to expand their professional network,

make new connections, and explore potential business opportunities.

• This event is designed for people who want to interact with many fellow professionals

quickly and efficiently in a short amount of time. The participants may come from

diverse backgrounds, such as business owners, executives, managers, and aspiring

professionals seeking career advancement.

• There will also be resources available for business owners and entrepreneurs to connect

with. These resources will consist of nonprofits, banks and other partners who can assist

these entrepreneurs with their specific business needs.

Potential Outcomes:

1. Business Development: Participants can explore potential business opportunities,

partnerships, collaborations, or new clients. The event provides a platform for

discussing business ideas and forming valuable connections.

2. Information Exchange: Professionals can exchange industry insights, best practices, and

information relevant to their fields. This can lead to valuable knowledge-sharing and

learning experiences.

3. Career Advancement: For individuals seeking career growth, these events offer a

chance to connect with potential mentors, employers, or colleagues who can provide

guidance or job opportunities.

4. Brand Exposure: Companies often participate to increase their brand visibility within the

industry. Being present at a business speed networking event can enhance brand

recognition and reputation.

Event Details:

1. Event Date:

2. Event Venue:

3. Planning Period: December 8th - February 28th

Key Tasks:

1. Initial Planning & Coordination

· Overview of event, speaker identification, and event logistics planning.

2. Marketing & Promotion:

• Design and implement a comprehensive marketing strategy to maximize event reach and

attendance.

3. Execution & Event Management:

· Ensure flawless execution of the event, including setup, speaker coordination, and

participant engagement.

4. Post-Event Follow-Up & Analysis:

· Gather feedback, assess event success, and initiate follow-up communication for

continued engagement.

Stakeholders Involved:

1. Key collaborator for event planning, promotion, and community

engagement.

2. Event venue provider and co-organizer for networking opportunities and support.

Resources Required:

1. Staff Resources: Project Management, Event Coordination, Marketing & Outreach, Logistics,

Volunteers.

2. Financial Resources: Marketing materials, speakers, logistics, and promotional activities.

3. Technology/Resources: Audio-visual equipment, networking tools/platforms, promotional

materials.

Risks & Contingencies:

1. Low Attendance: Mitigation strategies in place to boost engagement and attendance.

2. Logistical Issues: Contingency plans for any potential venue or logistical challenges.

3. Technical Glitches: Technical support and backup plans to address any technology-related

issues.

Success Metrics:

1. Attendance Numbers: Measure attendance against projected goals.

2. Engagement Levels: Assess attendee participation and interaction during networking sessions.

3. Post-Event Feedback: Evaluate attendee satisfaction and feedback for future improvements.

Deliverables:

1. Event Plan and Schedule:

• Detailed agenda outlining session timings, speakers, networking segments, and rotations.

• Logistics plan covering venue setup, audio-visual requirements, and seating arrangements.

2. Promotional Materials:

• Design and production of marketing collateral such as flyers, posters, social media graphics, and

event banners.

• Copywriting for promotional content, including email campaigns, press releases, and social

media posts.

3. Confirmed Speaker List:

• Identified and confirmed keynote speakers, panelists, and/or moderators.

• Speaker bios and topic outlines for event promotion.

4. Participant Engagement Strategies:

• Plan for engaging sessions, interactive activities, and networking formats to ensure attendee

involvement.

• Designated networking areas or sessions within the event for facilitated connections.

5. Event Execution Plan:

• Detailed rundown of event day logistics, including staff responsibilities, speaker coordination,

and participant management.

• Contingency plans for unforeseen circumstances during the event.

6. Post-Event Analysis and Reports:

• Comprehensive feedback collection mechanism for attendees, speakers, and partners. (surveys)

• Event success analysis report highlighting attendance numbers, engagement metrics, and

feedback summaries.

7. Follow-Up Communication Strategy:

• Framework for post-event communication with attendees, including sharing event highlights,

and future engagement initiatives.

• Networking facilitation plan to maintain connections and relationships formed during the event.