Omolaja Deborah
Executive Virtual Assistant | 7yrs+ Executive support
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Deborah Omolaja — Executive Assistant & Virtual Support Specialist
Your best work happens before you wake up.
I'm Deborah, a Lagos-based Executive Assistant with 7+ years supporting founders, CEOs, and senior leaders across calendars, inboxes, research, and content. Working on West Africa Time means I'm often mid-workday while my clients are still asleep , so by the time they log on, the inbox is triaged, the calendar's confirmed, and the follow-ups are already moving.
I've helped co-build an AI-powered customer response system that grew annual sales for a business COO, proposed a research workaround that contributed to a grant award for a plant science director, and coordinated end-to-end travel logistics for a client's visiting family, all with the same instinct: catch the details before they become problems.
What I bring:
📅 Executive & calendar management
📩 Inbox & communications
📊 Market research & reporting
✍️ Content editing
📱 Social media management
🗂️ Appointment setting & data entry
If you need someone who treats your business like it's already theirs — let's tal
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Virtual assistant- Email management
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1
Custom Abuja Travel Itinerary for Two
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0
Here's a relaxed, low-strain 3-day Abuja itinerary, built with with a list but leaning toward the gentler, less physically demanding spots for Oldies who visited Nigeria and decided to look around before traveling back
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45
Thinking about launching a product or entering a new market? I help founders and small business owners make informed decisions with clear, actionable market research so you're not guessing, you're building on real data.
I've conducted research that directly enabled a business launch, helping a founder validate demand, understand competitors, and price confidently before going to market.
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✅ TASK 1: Calendar & Communications Review
Issues Found:
1. 12:30 PM meeting with David violates the non-negotiable block
The block is 12:00 PM – 1:30 PM WAT daily. The Final Pilot Review with David is scheduled at 12:30 PM — this must be rescheduled. Suggest moving to 2:00 PM WAT (5:00 PM GST for David).
2. Email 1 to Sarah — time zone is WRONG
8:30 AM WAT minus 8 hours = 12:30 AM PDT, not 11:30 AM. The email tells Sarah the wrong time. This needs urgent correction before Thursday.
3. Email 2 to David — meeting description is mismatched
The email references "Workplace Simulator metrics" but the 4:00 PM slot on the calendar is the Weekly Team All-Hands Sync, not a follow-up with David specifically. Needs clarification.
4. Thursday 8:00–10:00 AM deep work block is compromised
The Wireframe Sync with Sarah is at 8:30 AM WAT — right inside the protected deep work window. This needs to be flagged to the Principal for a decision.
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85
canva edits are also one of the skills of a virtual assistant
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74
Messy spreadsheets and disorganized records slow your business down. I help founders, small business owners, and busy professionals keep their data clean, accurate, and easy to use from CRM updates to inventory logs to research compilation.
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The CEO Time Problem Nobody Talks About
Every CEO I've worked with has the same confession.
Not in a boardroom. Not in a strategy session. Usually somewhere between a missed deadline and a rescheduled meeting, quietly, almost embarrassed: "I don't know where my time goes."
And they're not wrong to be confused. Because on paper, they're working. Long hours, back-to-back calls, full inboxes, endless decisions. The calendar is packed. The effort is real.
But the right work? The thinking, the vision, the conversations that actually move the company forward? That's getting squeezed into the margins, if it happens at all.
Here's the truth about CEO time that nobody says out loud:
The problem isn't discipline. It's delegation.
Most founders are still doing work that someone else should own. Scheduling their own meetings. Sorting their own inbox. Chasing their own follow-ups. Answering emails that don't need their voice, just a response.
Every one of those tasks costs about 10 minutes. But the real cost isn't the 10 minutes. It's the context switch. The mental reset. The momentum lost every time deep work gets interrupted by something administrative.
Research suggests it takes over 20 minutes to fully return to a complex task after an interruption. Multiply that by the number of admin interruptions in a day, and you start to understand why so many CEOs feel busy but not productive.
The fix isn't a new productivity app.
It's a person, a trusted, proactive executive assistant who takes the administrative weight off completely. Not just someone who does what they're told, but someone who thinks ahead, anticipates needs, and protects your calendar like it's the company's most valuable asset.
Because it is.
When a CEO's time is protected, everything changes. Decisions get sharper. Energy goes further. The business moves faster.
You didn't build a company to manage your own inbox.
That's what I'm here for.
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I don't just keep things running, I help you think. Every founder I work with gets a thinking partner, not just an assistant. _debradva
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APPOINTMENT SETTER
Manage calendar and schedule appointments
Attend meetings with tech team and follow up with tasks as outlined in the meetings
Communication via Slack
Perform accurate data entry and file management
Prioritize tasks to support team efficiency
Create and manage tickets in Trello
Develop and maintain workflows using software systems
Ensure responsiveness during office hours (Monday - Friday, 9am - 5pm EST)
Support general administrative duties for technology and finance departments including budgeting
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110
Paper Craft Training — Debeeplan
1 Week | Physical/In-Person
I draft a Complete a hands-on, week-long paper craft training at Debeeplan, gaining practical skills in paper craft techniques and creative design. The training was fully physical, allowing for direct, skill-based learning in a structured environment.
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VIRTUAL assistant in appointment setting and logistics coordinating for a client in the states.
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69
Cold calling;
Cold Calling & Customer Handling – Beauty Product Brand
Made outbound calls to prospective customers to pitch a beauty product and book appointments
Handled inbound complaints professionally, working to resolve customer concerns and maintain satisfaction
Managed a high volume of calls while maintaining a calm, persuasive, and customer-friendly tone
Served as a direct point of contact between the brand and its customers
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