Olatuyi Valentina
Operations & Data Virtual Assistant
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This piece demonstrates conflict resolution and prioritization in executive calendar management. Working from a week with overlapping meetings and a tight off-site schedule, I identified two direct double-bookings and a travel-time gap between off-site engagements, then reorganized the calendar to protect high-priority external commitments (client meetings, board prep) while trimming or shifting lower-priority internal calls. Each change is paired with a brief rationale, the kind of executive-ready summary a manager or founder could review in seconds and trust without needing to double-check the reasoning.
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Standardized Business Metrics & Monthly Reporting
Designed a standardized monthly performance report summarizing key business metrics for an e-commerce brand.
. Standardized and aggregated raw operational data into a clear summary view.
. Visualized critical KPIs, including Revenue, Leads, Sales, and Conversion Rate.
. Created growth comparisons to track month-to-month performance trends.
. Delivered a clean, reusable reporting template for business stakeholders.
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Executive Sales & Operations Dashboard
Designed an interactive visual reporting dashboard in Excel and Google Sheets to track core company KPIs.
Key Achievements:
. Built dynamic summary cards for high-level revenue and lead tracking.
. Created interactive slicers and regional charts for deep-dive analysis.
. Automated monthly performance comparisons.
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Raw Data Cleanup & Spreadsheets optimization
Processed and standardized a messy dataset of client contacts and operational records.
. Standardized mixed text casing, dates, and phone numbers into a consistent format
. Identified and removed duplicate rows and blank records.
. Separated full names and addresses into distinct fields for CRM importing.
. Delivered an audit-ready, organized spreadsheet ready for immediate analysis.
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