Centralized Sales Automation System
🔍 Problem
The client launches dozens of new products each month. Every product had its own Zapier workflow. Managing hundreds of automations became slow, error-prone, and hard to maintain.
💡 Solution
We built a centralized automation system using n8n with a custom webhook plugin. All orders are now sent to a single webhook that references a Google Sheet for configuration.
Key Automations:
• Single webhook endpoint for all products
• Dynamic routing via Google Sheets
• Auto-updates to CRM, Kajabi, Discord...
• No-code management - changes made directly in Sheets
⚙️ Results:
🕒 Replaced 300+ Zaps with one scalable workflow
⚙️ 95% less maintenance
🚀 New launches need only one new row in Sheets
🧰 Tools Used:
n8n
Google Sheets
ActiveCampaign
Discord Apps
Custom Webhook Plugin
Forum API
Kajabi
19
471
Newcastle SEO Conference — Email to Mailing List Pipeline (Zapier)
Building a conference mailing list manually from inbound emails is tedious and error-prone. This handles it automatically the moment an email arrives.
Built a Zapier automation that watches for new inbound emails via Zapier's Email Parser, extracts the relevant contact details, creates a new row in Google Sheets for records, and simultaneously creates or updates the contact in ActiveCampaign keeping the mailing list clean, current, and ready for campaign sends.
Email received. Logged. Added to the list. Done.
Stack: Zapier · Email Parser · Google Sheets · ActiveCampaign
4
179
