Gym Member Retention System with Automated Risk Workflows

Gym Member Retention System with Automated Risk WorkflowsGym Member Retention System with Automated Risk Workflows

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Mohamed Khaled

• 1d

I've been building HYNOVA Retain, a gym member retention system designed to help gyms identify disengaged members before they quietly disappear.

The idea is simple: attendance drops can be an early warning sign, but manually tracking every member and coordinating follow-ups takes time.

So I built a system that brings several pieces together:

🔹 Inactivity Detection: Flags members who haven't attended within a configured period.

🔹 Risk Scoring: Helps prioritize members who may need attention.

🔹 WhatsApp Automation: Supports member outreach and processes incoming replies.

🔹 Trainer Escalation: Routes concerning responses to trainers for human follow-up.

🔹 Owner Dashboard: Provides a central place to review and manage retention cases.

The system combines React, TypeScript, PostgreSQL, Supabase, n8n, and WhatsApp integration through the Evolution API.

I've personally tested the core workflows, from detecting inactivity to processing replies and triggering escalations.

What makes this project interesting to me is the connection between data, automation, and real business operations. It's not just about collecting information, it's about turning that information into an actionable process.

I'm looking to connect with gym owners and fitness businesses interested in improving their retention processes, as well as teams that need custom workflow automation, API integrations, or operational dashboards.

What repetitive process in your business would you automate first?

#HYNOVA #WorkflowAutomation #BusinessAutomation #n8n #SaaS #DataAnalytics #FitnessTechnology #APIIntegration #ProcessAutomation #BuildInPublic

Completed work

Business Analysis Business Workflow Automation Database Development React SQL businessautomation N8N fitness

Kapil Chauhan

• 1d

For the inactivity workflow, I'd recheck attendance immediately before the WhatsApp send, since someone may return after the case was queued. Does a new check-in close the retention case and cancel any pending follow-ups?

SOHAIL ALI

• Oct 12

Built an n8n automation that recovers missed customer calls, starts an AI conversation, checks CRM context, routes urgent requests, and tracks callback SLAs until the customer is handled.

AI Automation AI Agent Designer Business Workflow Automation Airtable Slack Twilio

Jan Schwoll

• Oct 12

nice that it tracks the callback until someone actually handles it. which businesses is this built for, trades or more like clinics

NexUX Lab

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AI Automation SaaS Landing Page

A modern AI automation SaaS website design focused on simplifying workflows, automating repetitive tasks, and helping businesses work smarter. Designed with a clean interface, intuitive user experience, and a scalable visual system to communicate the value of AI-powered automation.

Completed work

saaswebsitedesign AI Automation UI Design Web Design Figma landingpagedesign

Shubhank Agrey

pro

• Oct 12

Amazing

Anuvrat C

• Oct 12

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Every repair or service a customer declines is revenue left on the table. This engine tracks those declined items and follows up at the right moment to bring the customer back.

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