charabi chimaa
Business Systems & Operations | Workflow & Notion Specialist
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A workflow can look organized and still create operational chaos.
When client information, project tasks, handoffs, and SOPs live in different places, the problem isn't usually the lack of another tool.
The real problem is the workflow between them.
When I design an operations system, I start by mapping:
Business problem → Current workflow → Bottlenecks → Requirements → System → Automation → Documentation
The goal isn't to build a prettier workspace.
That’s the thinking behind StudioFlow — a self-initiated case study exploring client onboarding and project operations for a growing design studio.
#BusinessOperations #WorkflowDesign #Notion #ProcessImprovement
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Al-Mashawi — Restaurant Operations Management System
Overview
Al-Mashawi is a portfolio project demonstrating how a restaurant's operational information can be organized into one connected Notion system.
The goal was to create a centralized workspace for managing recurring operational information while improving visibility across different areas of the business.
Business Context
A restaurant manages many interconnected areas at the same time — from menus and recipes to suppliers, schedules, team information, checklists, goals, and reporting.
The system was designed to bring these areas together into a more structured operational workspace.
System Areas
The workspace includes:
Operations Dashboard
Menu Management
Chef Directory
Recipe Management
Supplier Management
Weekly Scheduling
Customer Reviews
Opening & Closing Checklists
Monthly Goals
Weekly P&L Reporting
Team Directory
Workspace Documentation
Approach
The system was structured around the relationship between operational information rather than treating each area as an isolated page.
The goal was to create a practical operating hub where recurring information could be easier to access, maintain, and manage.
Outcome
The result is a centralized restaurant management workspace that connects day-to-day operational information into one organized system.
Project Type
Portfolio / Demonstration Project
Created to demonstrate Business Operations, Workflow Design, Database Architecture, and Notion system-building capabilities.
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StudioFlow — Architecture & Interior Design Operations System
Overview
StudioFlow is a portfolio project focused on designing a centralized operations system for a growing architecture and interior design studio.
The system brings client onboarding, project setup, internal handoffs, tasks, documentation, and delivery readiness into one structured workspace.
The Business Problem
As a studio grows, client and project information can become scattered across different tools and processes.
The goal was to create a clearer operational structure that would help the team:
Standardize client onboarding
Improve internal handoffs
Organize project information
Track active work and upcoming deadlines
Make recurring processes easier to follow
Create clearer visibility across operations
Workflow
New Client → Client Intake → Onboarding → Internal Handoff → Project Setup → Kickoff → Delivery Readiness → Project Delivery
System Structure
The workspace includes:
Operations Dashboard
Client Management
Project Management
Client Onboarding
Task Management
SOPs
Automation Map
Operational views and navigation
Approach
I approached the project from the business process first rather than starting with the tool.
Business Problem → Requirements → Workflow → System Architecture → Documentation → Improvement Opportunities
The result is a structured operating system designed around the studio's workflow rather than a generic workspace template.
Project Type
Portfolio / Demonstration Project
Created to demonstrate Business Systems, Operations, Workflow Design, and Notion implementation capabilities.
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A streamlined Notion workspace designed to organize motorcycle service operations in one clear and connected system.
MotoCare Service Hub brings customer management, bikes and machines, service jobs, invoices, payments, and operational workflows together in one organized workspace.
The system uses connected databases, structured relations, status-based workflows, quick actions, and dedicated views to make service operations easier to track and manage.
Key features include:
Customer management · Bike & machine tracking · Service job management · Invoices & payments · Workflow organization · Operational dashboards · Quick actions
Built with Notion
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