Zaina Namugabo
Executive VA & Automation Specialist. n8n|Zapier|Make|GHL
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Say goodbye to manual task routing
I built a fully automated issue management workflow using Monday.com (http://Monday.com) that ensures every problem gets to the right person instantly, every time.
Here's how it works
Issue Logged: The moment an Issue Type column is updated on our board, the automation kicks in immediately.
Smart Routing: The workflow detects which category the issue falls under: 📦 Delivery Tracking | 💬 Guest Complaint/Review | 🔧 Damage & Repair | 💰 Reimbursement
Auto Assignment: Based on the issue type, the right team member is automatically assigned to the task — no manager needed to delegate.
Email Notification: The assignee receives an instant Gmail notification so nothing sits unread or unnoticed.
Slack Alert: A final notification is fired to our #koka-shortlist Slack channel, keeping the whole team in the loop in real time.
No back-and-forth. No dropped balls. No "I didn't know it was mine."
Every issue is owned, tracked, and actioned from the second it's created.
This is what efficient operations look like' less time managing, more time solving.
If your team is still manually assigning tasks, this is your sign to automate.
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Solving the chaos of wedding planning with automation
Closing a deal in HubSpot used to mean juggling spreadsheets, emails, and endless follow‑ups.
Now, our workflow does the heavy lifting: it checks for duplicates, creates records in Airtable, alerts the team in Slack, and sends a welcome email to the couple, all in one seamless flow.
The result? No missed steps, no manual errors, just smooth coordination for every destination wedding.
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Solving the chaos of wedding planning with automation
Closing a deal in HubSpot used to mean juggling spreadsheets, emails, and endless follow‑ups.
Now, our workflow does the heavy lifting: it checks for duplicates, creates records in Airtable, alerts the team in Slack, and sends a welcome email to the couple, all in one seamless flow.
The result? No missed steps, no manual errors, just smooth coordination for every destination wedding.
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We were losing time, and probably attendees, because our event registration process was held together with manual effort and good intentions.
Someone registers. Someone else checks for duplicates. Someone sends a welcome email. Someone reminds the team on Slack. And VIPs? Half the time they got the same message as everyone else.
I mapped out every pain point and built this Zapier automation to solve them one by one.
Now when a form comes in, the system automatically scrubs for duplicates, checks CRM status, logs the record, alerts the team on Slack, sends a tailored welcome email, and then routes VIP registrants into separate paths based on whether they have a plus one, all without a single person lifting a finger.
13 steps. Fully automated. Runs every time without fail.
If your team is still doing this kind of work manually, the bottleneck isn't your people, it's the process.
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I designed a property management workflow in Zapier that integrates Airtable, Slack, and webhooks to automate vendor and property record handling.
The setup includes duplicate checks, conditional paths, and automated messaging, reducing manual intervention while keeping data clean and communication consistent.
It’s a great example of how I approach complex automation challenges—breaking them down into clear logic paths and building systems that scale.
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Managing properties often means juggling spreadsheets, vendors, and endless updates.
I built a Zapier automation that takes care of the repetitive work—checking for duplicates, creating records, and sending Slack updates automatically.
Property owners save time, reduce errors, and get smoother communication without the manual hassle.
It’s all about making property management simpler and more efficient.
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Real estate meets real automation.
This Airbnb Booking Tracker keeps everything organized
guest info, check-in dates, payment status, and instant Slack alerts when a new booking drops.
All in one clean dashboard.
Less time managing. More time hosting. 🙌
Zero spreadsheet chaos.
#AirbnbHost #PropertyManagement #Airtable #ShortTermRental #CapeTownAirbnb #HostLife #Automation #RealEstateTech
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Airbnb Listing Tracker
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Built an Airbnb booking tracker that does the heavy lifting the moment a guest books.
Once they fill out the form, everything kicks off automatically, the guest gets a welcome email with their booking details, the manager gets notified, and the whole team gets a heads-up on Slack. No manual follow-ups, no missed messages, everyone stays in the loop without lifting a finger.
This is what a simple Airtable automation can do for your hosting workflow. Less time coordinating, more time focused on the guest experience.
Want something like this built for your business? Let's talk.
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Just automated our event ticket signup
Forms fill out on Google
Zapier filters the responses (age, email)
Clean, verified data lands straight in Airtable without duplication.
No manual work, no mess.
This is the power of no-code automation. Set it up once and let it run.
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