Zaina Namugabo
Executive VA & Automation Specialist. n8n|Zapier|Make|GHL
New to Contra
Zaina is ready for their next project!
Speed and relevance are everything when it comes to converting leads in Highlevel.
This workflow makes sure every single lead gets an instant response, gets routed to the right person based on what they actually need, and never sits in a queue waiting on manual sorting.
The branching logic means a roofing lead lands with someone who handles roofing, and an electrical lead lands with someone who handles electrical, automatically.
That kind of precision builds trust with the client right out of the gate and gives the sales team a head start instead of a cold lead.
It is the difference between "we'll get back to you eventually" and "we already know who's handling this and they've been notified."
That's what turns form fills into actual conversations, and conversations into closed deals
1
1
85
Streamline Your Business with Monday.com (http://Monday.com) 🚀
Keeping track of leads, tasks, and team activities doesn't have to be complicated. With a well-built Monday.com (http://Monday.com) board, everything stays organized in one place, making it easier to manage your pipeline, assign work, and keep projects moving.
The real magic happens when you connect Monday.com (http://Monday.com) with tools like Zapier, Make, Airtable, HighLevel, and n8n. You can automate repetitive tasks, send follow-ups, update records across platforms, and keep your team in sync without the manual effort.
Less time spent on admin means more time focusing on your customers and growing your business.
#MondayDotCom #BusinessAutomation #CRM #WorkflowAutomation #Productivity #LeadManagement
1
1
77
Say goodbye to manual task routing
I built a fully automated issue management workflow using Monday.com (http://Monday.com) that ensures every problem gets to the right person instantly, every time.
Here's how it works
Issue Logged: The moment an Issue Type column is updated on our board, the automation kicks in immediately.
Smart Routing: The workflow detects which category the issue falls under: Delivery Tracking | Guest Complaint/Review | Damage & Repair | Reimbursement
Auto Assignment: Based on the issue type, the right team member is automatically assigned to the task — no manager needed to delegate.
Email Notification: The assignee receives an instant Gmail notification so nothing sits unread or unnoticed.
Slack Alert: A final notification is fired to our #koka (https://www.facebook.com/hashtag/koka?__cft__[0]=AZavjicA2MYFSaroGmg7KPlOchW5SJbXbMHbyIOmqU03rSxAgOMgkPlbzgsCCju9rF6e5h5yPFM3Vk3VNBO4K816rUxCAeUC99XZ7MJ-7Tthc9Dul1X0Df_A5pXjvx82gNprhZr8OwjuA62N5naElenRcR_ZlLL-YYztlDOsqz1ITFWG7qmobSypfDO54Pu4xyakKfIZ2Lu_Mu4rmMgtGPR3&__tn__=*NK-R)-shortlist Slack channel, keeping the whole team in the loop in real time.
No back-and-forth. No dropped balls. No "I didn't know it was mine."
Every issue is owned, tracked, and actioned from the second it's created.
This is what efficient operations look like' less time managing, more time solving.
If your team is still manually assigning tasks, this is your sign to automate.
1
3
99
Zapier, monday.com (http://monday.com), Google Calendar, Slack, Gmail
Built an end-to-end offboarding workflow triggered by a subscription status change in monday.com (http://monday.com).
The automation creates a calendar event for the offboarding date, then branches based on the action required:
it either archives the client's Slack channel and moves the record to the archived board group
or flags the account for hold/confirmation and notifies the assigned team member by email.
Reduced manual offboarding steps across four tools into a single automated trigger.
1
74
Built a Zapier workflow to streamline IVF clinic coordination:
catches incoming data,
deduplicates records,
and routes tasks based on clinic coordinator availability.
all the way through to Slack and email notifications.
1
1
125
Built a Zapier workflow to streamline IVF clinic coordination:
catches incoming data, deduplicates records, and routes tasks based on clinic coordinator availability.
all the way through to Slack and email notifications.
1
2
173
Say goodbye to manual task routing
I built a fully automated issue management workflow using Monday.com (http://Monday.com) that ensures every problem gets to the right person instantly, every time.
Here's how it works
Issue Logged: The moment an Issue Type column is updated on our board, the automation kicks in immediately.
Smart Routing: The workflow detects which category the issue falls under: 📦 Delivery Tracking | 💬 Guest Complaint/Review | 🔧 Damage & Repair | 💰 Reimbursement
Auto Assignment: Based on the issue type, the right team member is automatically assigned to the task — no manager needed to delegate.
Email Notification: The assignee receives an instant Gmail notification so nothing sits unread or unnoticed.
Slack Alert: A final notification is fired to our #koka-shortlist Slack channel, keeping the whole team in the loop in real time.
No back-and-forth. No dropped balls. No "I didn't know it was mine."
Every issue is owned, tracked, and actioned from the second it's created.
This is what efficient operations look like' less time managing, more time solving.
If your team is still manually assigning tasks, this is your sign to automate.
1
1
98
Solving the chaos of wedding planning with automation
Closing a deal in HubSpot used to mean juggling spreadsheets, emails, and endless follow‑ups.
Now, our workflow does the heavy lifting: it checks for duplicates, creates records in Airtable, alerts the team in Slack, and sends a welcome email to the couple, all in one seamless flow.
The result? No missed steps, no manual errors, just smooth coordination for every destination wedding.
1
1
164
Solving the chaos of wedding planning with automation
Closing a deal in HubSpot used to mean juggling spreadsheets, emails, and endless follow‑ups.
Now, our workflow does the heavy lifting: it checks for duplicates, creates records in Airtable, alerts the team in Slack, and sends a welcome email to the couple, all in one seamless flow.
The result? No missed steps, no manual errors, just smooth coordination for every destination wedding.
1
2
185
We were losing time, and probably attendees, because our event registration process was held together with manual effort and good intentions.
Someone registers. Someone else checks for duplicates. Someone sends a welcome email. Someone reminds the team on Slack. And VIPs? Half the time they got the same message as everyone else.
I mapped out every pain point and built this Zapier automation to solve them one by one.
Now when a form comes in, the system automatically scrubs for duplicates, checks CRM status, logs the record, alerts the team on Slack, sends a tailored welcome email, and then routes VIP registrants into separate paths based on whether they have a plus one, all without a single person lifting a finger.
13 steps. Fully automated. Runs every time without fail.
If your team is still doing this kind of work manually, the bottleneck isn't your people, it's the process.
1
2
178
I designed a property management workflow in Zapier that integrates Airtable, Slack, and webhooks to automate vendor and property record handling.
The setup includes duplicate checks, conditional paths, and automated messaging, reducing manual intervention while keeping data clean and communication consistent.
It’s a great example of how I approach complex automation challenges—breaking them down into clear logic paths and building systems that scale.
1
1
151
Managing properties often means juggling spreadsheets, vendors, and endless updates.
I built a Zapier automation that takes care of the repetitive work—checking for duplicates, creating records, and sending Slack updates automatically.
Property owners save time, reduce errors, and get smoother communication without the manual hassle.
It’s all about making property management simpler and more efficient.
1
2
137
Real estate meets real automation.
This Airbnb Booking Tracker keeps everything organized
guest info, check-in dates, payment status, and instant Slack alerts when a new booking drops.
All in one clean dashboard.
Less time managing. More time hosting. 🙌
Zero spreadsheet chaos.
#AirbnbHost #PropertyManagement #Airtable #ShortTermRental #CapeTownAirbnb #HostLife #Automation #RealEstateTech
1
4
160
Airbnb Listing Tracker
1
3
Built an Airbnb booking tracker that does the heavy lifting the moment a guest books.
Once they fill out the form, everything kicks off automatically, the guest gets a welcome email with their booking details, the manager gets notified, and the whole team gets a heads-up on Slack. No manual follow-ups, no missed messages, everyone stays in the loop without lifting a finger.
This is what a simple Airtable automation can do for your hosting workflow. Less time coordinating, more time focused on the guest experience.
Want something like this built for your business? Let's talk.
1
114
Just automated our event ticket signup
Forms fill out on Google
Zapier filters the responses (age, email)
Clean, verified data lands straight in Airtable without duplication.
No manual work, no mess.
This is the power of no-code automation. Set it up once and let it run.
1
1
129