Backoffice management by Muhammad Khan

Backoffice management by Muhammad KhanBackoffice management by Muhammad Khan

Backoffice management

Muhammad Khan

Starting at

300

About this service

Summary

Here are the key back office management services deliverables in more detail:

Accounts Management:

- Setup and customize accounting software/ERP with charts of accounts, budgets etc.

- Enter opening balances post audit/verification

- Process daily transactions - invoices, bills, receipts, payments etc.

- Ensure transactions are coded correctly as per accounts heads

- Prepare monthly bank reconciliations, petty cash books

- Generate monthly trial balance, profit & loss statement, balance sheet

- Compute, record and pay all applicable statutory taxes

- File monthly/quarterly GST/TDS/other returns

- Facilitate annual audit, liaise with statutory auditors

Cash Flow Management:

- Setup cash book and cash flow templates

- Record daily cash/bank receipts and payments

- Track receivables ageing and follow up on outstanding invoices

- Monitor payables due and ensure timely payments

- Forecast monthly cash position 12 months in advance

- Arrange for cash requirements through bank/non-bank borrowings

- Ensure all funds are invested as per organization's policy

Vendor/Supplier Management:

- Maintain centralized vendor master with KYC, payment details etc.

- Raise purchase requisitions, generate purchase orders

- Track deliveries, record goods receipt notes

- Process vendor invoices, verify with PO/GRN

- Make payments within agreed credit period

- Maintain vendor ledger, settle queries and disputes

- Analyze vendor performance, negotiate better payment terms

Inventory Management:

- Maintain item master with specifications, prices, warehouses etc.

- Perform periodic physical verification, reconcile with books

- Record goods receipts, issues and adjustments

- Generate raw material/finished goods requisitions as per re-order levels

- Track inventory ageing, value of obsolete/slow moving stocks

- Generate MIS on consumption, inventory holding costs etc.

Payroll Management:

- Setup and maintain employee database with payroll details

- Process monthly payroll as per attendance, pay scales etc.

- Deduct and pay taxes, insurance and other statutory contributions

- Issue salary slips and facilitate salary credits

- Maintain leave records, calculate encashments etc.

- Generate payroll reports for management review

- File monthly ESI, PF and other returns

Record Management:

- Ensure all financial documents are properly filed and indexed

- Scan documents and maintain electronic archives

- Provide secure, centralized storage with access controls

- Facilitate retrieval of documents as per requirements

- Destroy documents post retention periods per policies

Reporting:

- Generate customized reports on key metrics as required

- Provide analysis and insights on variances from budgets/previous periods

- Facilitate ad-hoc data requests from management

Helpdesk Support:

- Assign dedicated contacts and escalation matrix

- Address user queries, complaints and issues on priority

- Ensure smooth operations and internal controls

- Track issues to closure, provide feedback to improve processes

What's included

Accounts Management
1) Setup and maintenance of accounting books (general ledger, payables, receivables etc.) 2) Processing of daily transactions - invoices, bills, payments etc. 3) Preparation of monthly/quarterly financial statements 4) Statutory compliances - GST/tax filings, TDS returns etc. 5) Cash Flow Management 6) Receivables and payables tracking 7) Cash position monitoring and forecasting 8) Fund management and cash reconciliations 9 )Vendor/Supplier Management 10) Centralized vendor/supplier database 11) Item master setup and maintenance 12) Physical inventory counts and validations 13) Stock levels monitoring and re-order management 14) Payroll Management

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