Backoffice management

Muhammad Khan

(0)

Starting at

$

300

About this service

Summary

Here are the key back office management services deliverables in more detail:
Accounts Management:
- Setup and customize accounting software/ERP with charts of accounts, budgets etc.
- Enter opening balances post audit/verification
- Process daily transactions - invoices, bills, receipts, payments etc.
- Ensure transactions are coded correctly as per accounts heads
- Prepare monthly bank reconciliations, petty cash books
- Generate monthly trial balance, profit & loss statement, balance sheet
- Compute, record and pay all applicable statutory taxes
- File monthly/quarterly GST/TDS/other returns
- Facilitate annual audit, liaise with statutory auditors
Cash Flow Management:
- Setup cash book and cash flow templates
- Record daily cash/bank receipts and payments
- Track receivables ageing and follow up on outstanding invoices
- Monitor payables due and ensure timely payments
- Forecast monthly cash position 12 months in advance
- Arrange for cash requirements through bank/non-bank borrowings
- Ensure all funds are invested as per organization's policy
Vendor/Supplier Management:
- Maintain centralized vendor master with KYC, payment details etc.
- Raise purchase requisitions, generate purchase orders
- Track deliveries, record goods receipt notes
- Process vendor invoices, verify with PO/GRN
- Make payments within agreed credit period
- Maintain vendor ledger, settle queries and disputes
- Analyze vendor performance, negotiate better payment terms
Inventory Management:
- Maintain item master with specifications, prices, warehouses etc.
- Perform periodic physical verification, reconcile with books
- Record goods receipts, issues and adjustments
- Generate raw material/finished goods requisitions as per re-order levels
- Track inventory ageing, value of obsolete/slow moving stocks
- Generate MIS on consumption, inventory holding costs etc.
Payroll Management:
- Setup and maintain employee database with payroll details
- Process monthly payroll as per attendance, pay scales etc.
- Deduct and pay taxes, insurance and other statutory contributions
- Issue salary slips and facilitate salary credits
- Maintain leave records, calculate encashments etc.
- Generate payroll reports for management review
- File monthly ESI, PF and other returns
Record Management:
- Ensure all financial documents are properly filed and indexed
- Scan documents and maintain electronic archives
- Provide secure, centralized storage with access controls
- Facilitate retrieval of documents as per requirements
- Destroy documents post retention periods per policies
Reporting:
- Generate customized reports on key metrics as required
- Provide analysis and insights on variances from budgets/previous periods
- Facilitate ad-hoc data requests from management
Helpdesk Support:
- Assign dedicated contacts and escalation matrix
- Address user queries, complaints and issues on priority
- Ensure smooth operations and internal controls
- Track issues to closure, provide feedback to improve processes

What's included

  • Accounts Management

    1) Setup and maintenance of accounting books (general ledger, payables, receivables etc.) 2) Processing of daily transactions - invoices, bills, payments etc. 3) Preparation of monthly/quarterly financial statements 4) Statutory compliances - GST/tax filings, TDS returns etc. 5) Cash Flow Management 6) Receivables and payables tracking 7) Cash position monitoring and forecasting 8) Fund management and cash reconciliations 9 )Vendor/Supplier Management 10) Centralized vendor/supplier database 11) Item master setup and maintenance 12) Physical inventory counts and validations 13) Stock levels monitoring and re-order management 14) Payroll Management

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