No-Chase Client System
Sisi Ncube
The problem
The work isn't the hard part. The chasing is.
You've done the strategic work and met your deadlines, but delivery still stalls because the next move depends on a missing file, account access, consolidated feedback or final sign-off buried across email, Slack and WhatsApp. Launches slip, senior time disappears into follow-ups, and the founder becomes the only person who knows what is still outstanding.
New clients start before every asset, owner and approval path is confirmed.
Requests are repeated across channels because no single record shows what is still owed.
"Looks good" in Slack gets treated as approval until someone later disputes it.
Feedback arrives in fragments, creating rework and additional revision rounds.
Projects stall because the team cannot see the next blocked action at a glance.
Your clients are not necessarily the problem. The missing system is.
No-Chase gives every request, approval and follow-up a clear status, owner and next step. Your team can see what is blocked, clients can see what they owe, and the follow-ups that remain are already written and ready to send.
That is the system installed inside your Notion workspace.
4-MINUTE WALKTHROUGH
See the No-Chase system in action
How No-Chase works
See how No-Chase works inside your agency.
One Notion workspace keeps client onboarding, requests, approvals, revisions and follow-ups visible from kickoff to delivery—so your team always knows what is blocked and what happens next.
Every client's stage, outstanding items and blockers in one view
What each client still owes you, with owners, dates and follow-up history
Pre-written follow-ups ready beside the exact request
Approval evidence recorded with a name, date and source link
Client portals showing only what that client needs to provide, approve or review
Feedback and revisions tracked clearly through to final delivery
Example workspace shown. Your installation is customised to your services, clients and approval process.
Book a 20-minute discovery call
Ready to talk it through? Book now and watch the demo whenever suits you.
What gets installed
One finished system, not another template to figure out.
Installed in a new or existing Notion workspace, branded to your agency and mapped to the way your clients move from kickoff to delivery. You receive a working system, a configured pilot client and a reusable structure your team can use for every client after that.
01
Client Mission Control
See every client's stage, what is blocking progress and what your team needs to do next — from onboarding to handover.
02
Client Requests
Track every asset, access item, decision and piece of information from requested to received, with owners, dates and follow-up history.
03
Approvals & Evidence
Record every sign-off with the approver, date and source link, so work can move forward without ambiguity.
04
Client Portals
Give each client one clear place to see what they need to provide, approve or review — without exposing internal notes.
05
Feedback & Revisions
Keep feedback rounds, requested changes, owners and due dates visible, so revisions stay controlled and scope stays clear.
06
Follow-up Pack & Team Handover
Get pre-written follow-ups in your agency's voice, a reusable new-client setup, a practical SOP and training your team can follow from day one.
Portal setup: Standard includes one pilot client portal plus a reusable template. Premium includes a wider rollout of active client portals within the agreed implementation scope.
Sensitive information stays in secure tools
Passwords, credentials and confidential files are not stored in Notion. The system records what was requested, whether access was granted and where the secure item is held.
How installation works
A complete client system, live in 7 working days.
The installation is fixed-scope and handled for you. I map your current client workflow, build the system inside a new or existing Notion workspace, configure the first client and hand over a structure your team can reuse.
Day 0
Discovery call
We review how clients currently move through your agency, clarify what is slowing delivery and confirm the right scope for your system.
Days 1–2
Audit & map
I map your onboarding, requests, approvals, feedback and common client delays, then design the system around your services.
Days 3–5
Build & configure
Your branding, service stages, trackers, client portal, follow-up messages and approval evidence workflow are configured in Notion.
Days 6–7
Test & hand over
I test the workflow, configure the pilot client and deliver the recorded walkthrough, SOP and rollout guidance.
Delivery window: the 7 working days begin once the discovery call, agreement and required onboarding information are complete.
Premium: priority 5-working-day delivery and a 60-minute live team training session.
Who it is for
Built for small agencies where client delays still hit the founder.
Best for: founder-led agencies and studios, typically 2–10 people, where client requests, approvals and feedback are slowing delivery.
No-Chase becomes valuable when…
You have signed more clients than your current process can comfortably support.
You have hired a project manager, but the founder still holds the full client picture.
You have added a service and the old onboarding process no longer fits.
Requests, approvals and feedback are scattered across multiple channels.
Delivery keeps stalling while your team waits for client input.
Branding & design studios Web & digital agencies Social media agencies Content & video studios UGC & creator agencies Boutique marketing consultancies
Why me
Built by someone who has spent years inside this exact agency problem.
I'm Sisi Ncube, founder of ChasePad and the person behind Sisincube, where I design and build client systems, workflow products and software for service-based businesses.
My work focuses on the operational gaps that slow agency delivery: missing client inputs, unclear ownership, scattered feedback and approvals that are difficult to prove.
I also create agency workflow systems and templates published through the Notion Marketplace. No-Chase takes that experience further: instead of giving you another template, I configure the complete workflow around your agency.
Pricing
Two fixed-scope options. One finished client system.
Standard gives you the complete core system, one configured client portal and a reusable setup for future clients. Premium adds the wider client rollout, supported automations, live team training and priority delivery.
Defined scope: the prices below cover the work listed in each package. Additional portals, integrations, migrations or bespoke workflow requirements are quoted separately after the discovery call.
Book a 20-minute discovery call
Core install
Standard
£950
Complete system installed in a new or existing Notion workspace, live in 7 working days.
Client Mission Control, Requests and Approvals & Evidence
Feedback & Revisions workflow
Follow-up message pack and practical SOP
One pilot client portal configured for you
Reusable branded portal and new-client setup
Recorded system walkthrough
14 days of post-handover adjustments
Book a 20-minute discovery call
Premium install
Premium
Everything in Standard
Active client portals configured within the agreed implementation scope
Workflow automations where supported, including overdue alerts, follow-up prompts and a weekly blocked-work summary
60-minute live team training
Priority 5-working-day delivery
30 days of post-handover adjustments
Not sure which option fits? We'll confirm the right package and implementation scope together on the discovery call.
Final scope is agreed before work begins. Additional portals, integrations, migrations, advanced automations, extra training or bespoke workflow requirements are quoted separately and only added with your approval.
Optional Systems Partner
Monthly system health checks, workflow updates as your services evolve and asynchronous support after handover. No ongoing support plan is required to keep using No-Chase.
£150/month
Questions, answered
Questions agency founders ask about No-Chase.
Everything you need to understand the system, scope and installation before deciding whether it fits your agency.
What exactly is the No-Chase Client System?
The No-Chase Client System is a done-for-you client onboarding, request, approval, feedback and follow-up workflow installed inside a new or existing Notion workspace. It gives your team Client Mission Control, request tracking, approval evidence, client portals, revision tracking, follow-up messages, SOPs and training in one reusable system.
Do I need to already use Notion?
No. No-Chase can be installed in a new Notion workspace or added to an existing one. Agencies already using Notion can keep their current setup, while teams new to Notion receive a structured workspace, recorded walkthrough and practical SOP to help them use it confidently.
Does No-Chase replace ClickUp, Asana or Trello?
Usually not. ClickUp, Asana and Trello mainly manage your team's internal tasks. No-Chase manages the client side of delivery: what each client still owes, what needs approval, what feedback is outstanding and which follow-up needs to be sent.
How is No-Chase customised for my agency?
The core workflow stays consistent, but the system is configured around your agency. Your branding, services, client stages, request categories, portal content, approval process, feedback statuses and follow-up messages are adapted to the way your team delivers client work.
What is included in the package, and what is quoted separately?
Each package includes the scope listed in the pricing section and agreed before work begins. Additional portals beyond the agreed rollout, complex migrations, multiple workspaces, custom integrations, advanced automations, extra training and bespoke dashboards are quoted separately and only added with your approval.
How long does installation take, and what do you need from me?
Standard installation is delivered in 7 working days, while Premium includes priority 5-working-day delivery. The delivery window begins once the scope and required onboarding information are confirmed. You will complete a short questionnaire, share the relevant workflow context and review the finished system; Premium also includes a 60-minute live team training session.
Will my team and clients need to learn Notion?
Your team does not need to become a Notion expert. No-Chase is designed around one central dashboard, clear navigation, a recorded walkthrough and a practical SOP. Clients use a simple client portal that shows only what they need to provide, approve or review, rather than your internal workspace.
Is client information safe inside the system?
Passwords, credentials and confidential files are not stored in Notion. No-Chase records what was requested, whether access was granted and where the secure item is held. Client portals contain only appropriate project information, while internal notes and other clients remain separate.
What is the difference between No-Chase and a Notion template?
A template gives you a structure to configure yourself. No-Chase includes workflow mapping, agency branding, service and approval stages, client portals, follow-up messages, a configured pilot client, SOPs, training and a post-handover adjustment period.
Do I need the monthly Systems Partner service?
No. The installed No-Chase system remains usable after handover without an ongoing support plan. Systems Partner is an optional monthly service for health checks, workflow updates and asynchronous support as your agency evolves.
Do I need ChasePad to use No-Chase?
No. The No-Chase Client System is self-contained in Notion. ChasePad is evidence of my experience designing client-request and approval workflows for agencies, but it is not required to buy, use or maintain No-Chase.
Next step
Give your team one clear system for what clients owe, what is blocked and what happens next.
Book a 20-minute discovery call to walk through how clients currently move through your agency. We'll identify where onboarding, requests, approvals or feedback are slowing delivery, then confirm whether Standard, Premium or a separately scoped installation is the right fit.
There is no obligation to choose a package on the call. You will leave with a clearer view of what your agency needs and what implementation would involve.
Book a 20-minute discovery call Watch the 4-minute demo
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Posted Sep 12, 2026
No-Chase Client System: a done-for-you Notion installation that centralises onboarding, requests, approvals, client portals and pre-written follow-ups to stop chasing clients.
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