Automating Property Management

Project Overview A UK-based property management firm faced challenges with disconnected systems: Fixflo, SME, and Asana operated in silos, requiring manual updates across multiple platforms, creating inefficiencies and potential errors.

Disconnected Systems: No communication between Fixflo, SME, and Asana

Repetitive Manual Tasks: Manual invoice processing and tracking

Time-Consuming Processes: Slow landlord deductions and tenant communications

Using n8n and Supabase on Microsoft Azure, I created an automation framework:

Webhook triggers workflow when contractor submits invoice

Validates invoices against Supabase

Automatically adds approved invoices to SME

Creates pre-filled approval tasks in Asana

Automatic calculation and application of deductions in SME

Cross-system synchronisation of deduction details

Custom Asana app for property searches, email generation, and task creation

Dynamic forms to speed up processes

Supabase as centralised data source

Periodic synchronisation between SME and Supabase

Custom error handling with staff notifications

Real-time webhook triggers

Conditional logic processing

AI-powered invoice information parsing

Automated data transformation

Processes reduced from hours to seconds

Eliminated data entry errors

Improved client communication

Enhanced scalability

The founder stated: "We were spending too much time on routine processes. Wayne quickly picks up on requirements and has a very collaborative approach. The most significant improvement is eliminating errors from manual data entry."

n8n Workflow Design

Low-Code Integration

Supabase Database Management

AI-Driven Workflow Optimisation

Azure Infrastructure Deployment

Dramatic time savings

Error elimination

Robust systems integration