Inbox and Calendar Management for Business Coach

“I am drowning in emails and missing meetings!”

That was the first message I received from one of my clients when we started working together. She’s a business coach with a growing audience and an even faster-growing inbox.

Important client emails were getting buried.

Double bookings became the norm.

And the anxiety? Constant.

Within the first week of working together, we:

✅ Created a priority-based email filtering system; important messages landed at the top.

✅ Set up smart labels and folders for quick navigation.

✅ Unsubscribed from non-essential newsletters cluttering her space.

✅ Automated calendar scheduling with buffer times to prevent back-to-back exhaustion.

✅ Synced her appointments across devices so nothing slipped through the cracks.

The result? Her inbox was clean. Her calendar made sense. She could finally focus on coaching and growing her brand.

This is what I do for my clients every day as a Virtual Assistant. If your inbox feels like a black hole and your calendar gives you a headache, it’s time to delegate.

Let’s talk.