Over five days, I designed an end-to-end operational system for a digital business project — blending project management, team management, and systems automation.

The challenge centered on launching a blog project with multiple team members (a DBM, an influencer, and a writer). I built the full project workflow inside ClickUp — from task structure to timeline and ownership — then designed a hiring process for the content writer and implemented an automation to connect ClickUp with Gmail for real-time application alerts.

Brainstormed and organized 46 detailed project tasks from idea → launch.

Grouped tasks into clear categories (strategy, hiring, content development, publishing, launch, analytics).

Built the workflow in ClickUp using a Gantt chart view.

Assigned owners (DBM, Influencer, Writer) and realistic due dates.

Ensured the plan accounted for holidays and dependencies.

Created a detailed application form in ClickUp to hire a content writer.

Focused on assessing soft skills, cultural fit, and communication style, rather than just technical ability.

Designed the form to capture writing samples, values alignment, and work style.

Mapped an internal approval process within ClickUp for reviewing candidates.

Created a Zapier automation connecting Clickup → Gmail

Each time a writer application was submitted, an automated email alert was sent to the DBM’s inbox.

This removed the need for manual checks, improved response time, and ensured no applicant was missed.

Created documentation for setup, testing, and troubleshooting the automation.

Notion

ClickUp

Zapier

Gmail

Project Planning

Workflow Design

Team Management

Systems Automation

Systems Thinking

The final system demonstrated how a Digital Business Manager can oversee operations from strategy to execution - creating organized, repeatable, and scalable systems that keep digital businesses running smoothly, even when the DBM steps away

Project Planning and Task List

Writer application form

Blog launch workflow and timeline

Click → Gmail Automation documentation