AI Invoice & Receipt Organizer

AI Invoice & Receipt Organizer (n8n Automation)

Problem: Business owners get invoices and receipts as PDFs and phone photos, then waste hours typing vendor names, dates, tax and totals into a sheet. Mistakes and missed bills follow.

What I built: An automation where the owner drops an invoice or receipt into a Google Drive folder. AI reads it, the details are saved as one row in Google Sheets, and an alert is sent to Discord. Unclear or blurry files are marked NEEDS REVIEW in red, so a human checks them before anyone trusts the numbers. Finished files move to a Processed folder, so nothing is entered twice.

Tools: n8n, Google Drive, Google Sheets, Google Gemini AI, Discord, custom JavaScript.

Outcome: Working demo, tested with sample invoices and receipts. A clean PDF invoice was read correctly (vendor, invoice number, dates, tax, total, category), and a blurry receipt was flagged for human review. No real client data was used.

Role: Nisbah Iqbal, Automation Builder