Warehouse Booking-to-Payment Automation (n8n + Stripe)

Every booking at a cross-docking warehouse needed someone to check the calendar, pick a dock door, work out the payment hold and email the broker.

An n8n workflow that handles the whole booking the moment the broker submits the form:

A unique booking token is created for the warehouse team

The broker company is matched to an existing record, or created if it's new

The slot is checked: a maximum of two bookings per 90-minute window, and a third is rejected

A dock door is assigned

The payment hold is calculated from the pricing matrix, including per-stop surcharges

Stripe authorizes the hold without charging it yet (manual capture)

The broker gets a confirmation with the token, the door and the appointment

Airtable keeps every booking, payment and broker linked together. Below: the payment capture workflow in n8n with its retry branches, and the booking lookup flow.

A warehouse floor screen where staff scan the token, sign off the delivery, and the payment is captured.

Stack: n8n, Airtable, Stripe, webhooks

Have a booking or scheduling process your team still does by hand? I offer a free 30-minute automation audit.