Building a Booking Management System with Airtable

Tables

Bookings table

Columns (Client Name, Contact Information, Service/Resource Booked (Linked to a separate "Services" table), Booking Date & Time, Duration, Status (New, Confirmed, Completed, Cancelled), Notes)

Services table

Columns ( Service Name, Description, Duration, Price)

Staff table

Columns (Staff Name, Contact Information, Availability (Linked to a calendar view for scheduling)

Views:

Calendar View: of the "Bookings" table to visualize booking availability and potential conflicts.

Kanban View: to track bookings through different stages like "New," "Confirmed," and "Completed."

Client View showcasing only bookings for a specific client.

Automation:

Confirmation Emails: Set up an automation to send automatic email confirmations to clients upon booking.

Reminder Emails: Trigger automated reminder emails before appointments to reduce no-shows.

Cancellation Notifications: Create automation to send email notifications for cancellations (to both client and staff).