Who Sends Certified Mail Letters

Nick Ongeso

Content Writer
Copywriter
Who Sends Certified Mail Letters
A certified mail is a unique United States postal service (USPS) that gives a sender a receipt as proof to confirm that the mail has been sent. A mail is a letter sent through the post office while certification is to be officially approved. Mails are special documents carrying information to be delivered to the recipients and so they are supposed to be delivered safely because most of them are confidential.
A certified mail is sent by an adult exceeding 21 years of age. Also, it can be sent by an organization to deliver crucial information. It is enclosed only for the recipient to open it. It does not indicate the particulars of the sender on the outside but on the inside. Immediately after the packaged mail is delivered, the recipients will know who send the mail and so it cannot be told who sent a certain mail until the mail is opened by the recipient.
One can receive mail from a court ordering them to send their official documents in case of a case. Kenya Power and Lighting Company send emails to its customers informing them to pay for electricity charges.
A certified mail can only be sent by an individual above twenty-one years because their signature is required for the mail to be packaged. The signature is written on the address slip to verify that it has been sent to its recipients. How to Send a Certified Mail
Know Where a Postal Office Near you is Located.
When you get to a postal office, you’ll be given a mail from that is certified at a fee which is usually 3800 shillings. The form has a sticker on it which is always green in color. It also contains a tracking number that will enable the United States postal service to track your mail in case it goes missing. This certified form has a receipt at its edge which one is supposed to keep safe as proof that they sent a mail. Immediately you receive the certified form, just fill in your details and your recipient’s information on it.
      Remove the Sticker from the Certified Form.
Take that sticker and attach it to the top of the mail that you’re sending to your recipient. Remember to attach the sticker well such that your details and the details of your recipient take the correct side for instance the address should be on the left side. Also, ensure not to congest the front page as space is needed to attach the right stamps on it. Pay the Right Postage Fee
There are two forms of mail;
a)     First-class mail- The mail should only weigh up to 13 ounces.
b)    Priority mail- It’s delivered within 2 or 3 days.     Decide if you are using a Restricted Delivery Method
Using a restricted delivery method assures you that your mail will reach your intended recipient safely. You’ll also be needed to sign and fill in a form of the restricted delivery method   Be Sure if you Want to use Receipt Services.
When using receipt services, you’re given a receipt having the signature of the recipient        Ensure that you have kept your Records.
You are Supposed to keep your receipts and any forms you’re given at the post office safe. This will help you to track your mail and show proof in case of any issue.
Does One have to be at a Post Office to Send Certified Mail?
No, one doesn’t have to be at a post office to send certified mail. As long as you include all your details and those of your recipients and pay for the postage fee, you can deposit your mail at a mailbox.
How Long does USPS take to Deliver Certified Mail?
It only takes around five days for first-class mail to be delivered and a maximum of three days for priority mail but the USPS does not give exact dates for delivery of the mails.
How Can One Track their Certified Mail Letter?
To track a certified mail letter, you need to use the tracking number that you’re given when you email that letter and key it into an online link that they provide on their site.
In Circumstances where a Mail is returned to the Sender should they Sign the Green Card?
The sender is not supposed to sign anything in a case where a mail is undelivered, the green card is an indication that the sender tried to send that mail.
Conclusion
Certified mails can be sent through three different means, one is through a post office, two is by Gmail through the phone and the third is by electronic file transfer. Certified mail is commonly used in the United States, this is because it assures one that the mail has been sent, shows proof of postage and it provides a track system for missing mails.
Frequently Asked Questions.
Can I send a certified mail letter in a blue mailbox at the corner of the street instead of a post office?
1.     Which name goes to the receipt, mine, or the person I’m mailing it to?
2.     Can anyone at the mailing address sign for certified mail?
3.     Can someone handwrite ‘certified mail’ on an unsealed envelope and stick it in your door?
4.     Can someone refuse to accept a letter and not sign for certified mail?
5.     Can certified mail go to a P.O. Box?
 
 
 
 
 
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