How to Write an Email Marketer Job Description That Attracts Top Talent
Keith Kipkemboi
How to Write an Email Marketer Job Description That Attracts Top Talent
Key Components of an Effective Job Description
Job Title and Summary
Company Introduction
Roles and Responsibilities
Required Skills and Qualifications
Preferred (Nice-to-Have) Skills
Email Marketer Job Description Template
[Your Company Name] is looking for an Email Marketing [Specialist/Manager]
Key Responsibilities:
Qualifications:
Tips for Attracting Top Talent
Focus on Impact, Not Just Tasks
Be Transparent About the Role and Company
Use Inclusive Language
Conclusion
References
How to Write an Email Marketer Job Description That Attracts Top Talent
A well-crafted job description is your first, and most important, tool in the quest to hire a great email marketer. It not only outlines the role but also sells your company to top candidates. This guide will walk you through creating a job description that is clear, comprehensive, and compelling.
We'll cover everything from the job summary to the required skills, ensuring you attract the right talent. For more detailed preparation, consider our list of essential email marketing skills and the key interview questions to ask.
Key Components of an Effective Job Description
A successful job description is structured, informative, and easy to read. It should give the candidate a clear picture of the role, the company, and what success looks like.
Think of your job description as a sales pitch. You're not just listing requirements - you're painting a picture of an exciting opportunity. The best candidates have options, so your description needs to stand out from the dozens of others they'll read this week.
Job Title and Summary
Start with a clear and standard title like 'Email Marketing Specialist' or 'Email Marketing Manager'. The summary should be a concise overview of the role's purpose and its impact on the organization.
Your job title sets the tone for everything that follows. Keep it simple and searchable. While "Email Ninja" or "Customer Engagement Wizard" might sound fun, most job seekers search for standard titles. Save the creativity for your company culture section.
The summary is your elevator pitch. In 3-4 sentences, explain what the role involves and why it matters. For example: "We're looking for an Email Marketing Manager to own our customer communication strategy. You'll design campaigns that drive $2M in annual revenue while building lasting relationships with 50,000+ subscribers. This role reports directly to the VP of Marketing and leads a team of two."
Notice how that summary includes concrete numbers and shows the role's impact? That's what catches a top candidate's attention.
Company Introduction
Briefly describe your company's mission, culture, and values. This is your chance to make the role attractive by highlighting what makes your team and company a great place to work.
Don't just copy your About Us page here. Instead, write something that speaks directly to email marketers. What makes your company exciting for someone in this field? Maybe you're a fast-growing startup where they'll build processes from scratch. Or perhaps you're an established brand where they'll work with cutting-edge marketing technology.
Share specific perks that matter to marketers. Do you offer a generous professional development budget? Is there flexibility to test new tools and strategies? These details help candidates envision themselves in the role.
Keep this section to one paragraph. You want to intrigue them, not overwhelm them with company history.
Roles and Responsibilities
Use a bulleted list to detail the primary duties of the position. Be specific about the tasks, such as 'Develop and execute end-to-end email campaigns,' 'Segment and manage email lists,' and 'Analyze campaign performance using Google Analytics.'
Here's where many job descriptions go wrong. They either get too vague ("manage email marketing") or too granular ("click the send button in Mailchimp"). Find the sweet spot by focusing on outcomes and ownership areas.
Good responsibilities show what success looks like:
Design and launch 3-4 major campaigns per month that drive 25% of company revenue
Build automated nurture sequences that convert 15% of leads to customers
Manage a subscriber list of 100,000+ contacts across 5 key segments
Partner with design team to create mobile-responsive templates
Track and improve key metrics including 30%+ open rates and 5%+ click rates
Notice how these responsibilities include metrics and scope? This helps candidates understand the role's expectations and impact.
Required Skills and Qualifications
Clearly list the must-have qualifications. Specify years of experience, proficiency in certain email marketing platforms (e.g., HubSpot, Klaviyo), and essential skills like copywriting and data analysis.
Be honest about what's truly required versus what's nice to have. Every requirement you add reduces your candidate pool, so make sure each one is necessary for day-one success.
Strong required skills might include:
3+ years managing email campaigns for B2B or B2C brands
Proven track record of growing email revenue by 20%+ year-over-year
Expert-level knowledge of at least one major ESP (Klaviyo, HubSpot, Mailchimp)
Strong copywriting skills with examples of high-converting campaigns
Experience with A/B testing and data-driven optimization
Avoid requiring specific degrees unless truly necessary. Many excellent email marketers are self-taught or come from non-traditional backgrounds.
Preferred (Nice-to-Have) Skills
Include a separate section for skills that are not required but would be a plus. This could include experience with HTML/CSS for email customization, knowledge of specific CRM tools, or graphic design skills.
This section serves two purposes. First, it shows ambitious candidates how they could grow in the role. Second, it helps you identify standout applicants who bring extra value.
Examples of strong nice-to-have skills:
Basic HTML/CSS for email template customization
Experience with SMS marketing or other owned channels
Familiarity with your specific industry or customer base
Graphic design skills for creating simple email assets
Experience managing junior team members or agencies
Keep this list shorter than your requirements. You don't want to scare away great candidates who meet your core needs but lack every bonus skill.
Email Marketer Job Description Template
Use this template as a starting point. Customize it to fit your company's specific needs and culture.
Remember, templates are just starting points. The best job descriptions feel authentic to your company while hitting all the key points candidates need to know.
[Your Company Name] is looking for an Email Marketing [Specialist/Manager]
Job Summary: We are seeking a data-driven and creative Email Marketing [Specialist/Manager] to join our marketing team. You will be responsible for planning, executing, and optimizing our email marketing campaigns to drive engagement, nurture leads, and increase conversions. You will play a crucial role in growing our customer relationships through targeted and personalized communication.
This opening sets the stage perfectly. It balances the analytical and creative sides of email marketing while clearly stating the role's purpose. Customize it with your company's specific goals or unique value proposition.
Key Responsibilities:
List 5-7 core responsibilities here. Your list should cover the full scope of the role while staying focused on the most important aspects.
Example responsibilities:
Design and implement direct email marketing campaigns from concept to deployment, including promotional, transactional, and lifecycle emails
Manage and segment our subscriber database of 75,000+ contacts to deliver personalized experiences
Write compelling copy for subject lines and email bodies that maintain our brand voice while driving action
Analyze campaign performance and report on key metrics (Open Rate, CTR, Conversion Rate) to stakeholders monthly
Ensure all emails comply with CAN-SPAM and GDPR regulations while maintaining deliverability rates above 98%
Collaborate with cross-functional teams including design, product, and sales to align email strategy with business goals
Test and optimize campaigns continuously, running 2-3 A/B tests per week to improve performance
Each responsibility should be action-oriented and specific enough that candidates can envision their daily work.
Qualifications:
List essential qualifications here. Focus on what someone needs to succeed from day one.
Example qualifications:
3+ years of proven experience in an email marketing role, preferably in [your industry]
Hands-on experience with marketing automation technology (e.g., Mailchimp, HubSpot, Klaviyo)
Excellent copywriting and editing skills with a portfolio of successful campaigns
Strong analytical skills and experience with reporting and data analysis
Understanding of email best practices, including deliverability, list hygiene, and compliance
Project management skills with ability to handle multiple campaigns simultaneously
Consider adding a line about soft skills too, like "Strong communication skills and ability to work independently in a fast-paced environment."
Tips for Attracting Top Talent
Beyond the basic structure, a few extra touches can make your job description stand out from the competition.
The job market for skilled email marketers is competitive. These strategies will help your posting rise above the noise and attract candidates who are the right fit for your team.
Focus on Impact, Not Just Tasks
Instead of only listing duties, describe the impact the role will have. For example, 'You will be instrumental in increasing customer lifetime value through targeted retention campaigns.' This helps candidates see the value of their work.
Top performers want to know their work matters. They're not looking for a job where they just press send on pre-written emails. They want to drive real business results.
Transform boring task descriptions into exciting impact statements:
Instead of: "Send weekly newsletters"
Try: "Own our weekly newsletter that drives 30% of our content engagement and builds relationships with 50,000 subscribers"
Instead of: "Manage email calendar"
Try: "Strategically plan our communication calendar to maximize revenue during key selling seasons"
Show how the email marketer's work connects to bigger company goals. Will their campaigns help launch new products? Support the sales team? Reduce customer churn? Make these connections explicit.
Be Transparent About the Role and Company
Provide a realistic preview of the job. Mention the team structure, the tools they will use, and the key challenges or opportunities for the role in the first year. This builds trust with potential applicants.
Transparency sets you apart. While other companies hide their challenges, you can win trust by being upfront about both opportunities and realities.
Share details like:
Team structure: "You'll work closely with our content marketer and report to the Director of Digital Marketing"
Tech stack: "We use Klaviyo for email, Shopify for e-commerce, and Google Analytics for reporting"
Current challenges: "We're transitioning from batch-and-blast to sophisticated segmentation - you'll lead this transformation"
Growth opportunities: "As we scale, this role could expand to include SMS and push notifications"
This honesty helps candidates self-select. Those who get excited about your specific situation are more likely to thrive in the role.
Use Inclusive Language
Avoid jargon or biased language that might discourage qualified candidates from applying. Keep the tone professional but approachable to appeal to a diverse talent pool.
Words matter more than you might think. Research shows that certain phrases can discourage qualified candidates, especially women and minorities, from applying.
Watch out for:
Aggressive language like "crush the competition" or "marketing ninja"
Unnecessary requirements like "must have thick skin" or "work hard, play hard culture"
Gender-coded words like "rockstar" (masculine) or "support" (feminine)
Instead, use neutral, welcoming language:
"Collaborative team player who communicates effectively"
"Data-driven marketer who enjoys testing and learning"
"Creative problem-solver who takes initiative"
Also consider adding an equal opportunity statement that genuinely encourages diverse applicants. Something like: "We value diverse perspectives and encourage applications from candidates of all backgrounds. If you're excited about this role but don't meet 100% of the qualifications, we still want to hear from you."
Conclusion
Writing an effective email marketer job description takes time and thought, but it's worth the investment. A great job description attracts better candidates, reduces time-to-hire, and sets clear expectations from the start.
Remember these key principles:
Be specific about responsibilities and impact
Show what makes your company and role unique
Balance requirements with growth opportunities
Use clear, inclusive language
Focus on outcomes, not just tasks
Take the template and tips from this guide and customize them for your needs. The best job description is one that authentically represents your company while clearly communicating what you're looking for.
Your next great email marketer is out there. With a compelling job description, you'll help them find you.
References
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Posted Jun 14, 2025
Struggling to hire an email marketer? Learn how to write a clear, compelling, and optimized job description. Includes a customizable template and examples.
