AI Agent Automates Passport Data Extraction

Client's Goal: An immigration law firm wanted to eliminate the hours spent manually copying applicant passport details into Google Sheets—work that was tedious, error-prone, and risky given the sensitive data involved.

Challenges: Their team had to transcribe every field from each passport by hand, often handling hundreds at a time. This led to frequent typos, compliance concerns, and wasted staff hours on repetitive work that could be better spent serving clients.

Solution & Approach: I deployed a fully automated passport data extraction system using advanced OCR and AI. Now, staff simply upload batches of passport images—hundreds at once—and every required field is extracted and instantly populated into a Google Sheet. The system is designed for one-click operation, with built-in error detection and data security, ensuring compliance and accuracy for sensitive immigration workflows.

Bulk Upload: Upload hundreds of passport images (PDF, JPEG, PNG, TIFF) in a single batch via a secure web interface.

AI-Powered Field Extraction: Automatically extracts all key fields—name, birth date, passport number, expiration, nationality, issuing authority, and full MRZ—across multiple languages and scripts.

Custom Field Mapping: Supports custom extraction rules to match specific immigration case requirements.

Google Sheets Integration: All extracted data is instantly populated into a structured Google Sheet, ready for review or downstream processing.

Security & Compliance: All data is encrypted in transit and at rest, with detailed audit logs and role-based access controls for privacy and regulatory needs.

Reduced passport data entry time for 500 applicants from 8–12 hours to under 5 minutes per batch

Achieved up to 100% field-level accuracy for high-quality images, virtually eliminating manual errors

Enabled processing of up to 10,000 passport images per month, scaling with firm growth

Improved compliance with audit-ready logs and encrypted data handling

Freed staff from repetitive work, allowing them to focus on higher-value client tasks

Ready to eliminate manual passport data entry and boost your team’s productivity? If you’re tired of repetitive data work and want a secure, one-click solution for sensitive document processing, let’s talk about how I can deliver a similar system for your firm.