Museb Aman
Automation & AI Workflow Specialist | Make.com | Zapier.com
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Gmail-to-Slack Instant Alert
When an important email arrives in Gmail (with specific label or criteria), this automation instantly sends a formatted alert to Slack. Includes sender, subject, and a direct link to the email. No more constantly checking inbox. Keeps your team instantly notified of leads, client requests, or urgent messages.
Tools: Zapier, Gmail, Slack
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Notion-to-Gmail Label Manager – Auto-Organize Emails from Content Updates
I built an intelligent automation that connects Notion content updates to Gmail labeling, keeping emails perfectly organized based on your projects and tasks.
How it works:
Trigger: When content is updated in a specific Notion page (e.g., project status changes, task updates, new notes added)
Action: Automatically applies a corresponding label in Gmail to organize related emails
Example Use Cases:
Update a project status in Notion → All project-related emails get labeled "Project X - Active"
Add a client note in Notion → Client emails automatically labeled with client name
Complete a task in Notion → Follow-up emails get labeled "Awaiting Response
Business Impact:
Keeps email inbox perfectly organized without manual effort
Tools Used: Zapier, Notion, Gmail
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Email-to-Sheet Lead Tracker – Automate Gmail Data Capture
I built an automated lead capture system that instantly saves important emails to Google Sheets, eliminating manual data entry and ensuring no lead ever gets missed.
How it works:
Trigger: When an email with a specific label (e.g., "Lead," "Inquiry," "Sales") arrives in Gmail
Action: Automatically creates a new row in Google Sheets with key email details
Data Captured:
Sender name and email address
Email subject line
Date and time received
Link to the original email
Business Impact:
Saves 5-10 hours per week of manual data entry
Never lose track of potential leads or important client communications
Creates a searchable, sortable database of all inquiries
Enables easy reporting and follow-up tracking
Tools Used: Zapier, Gmail, Google Sheets
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AI Email Assistant – Smart Inbox Categorization & Summaries
I built an intelligent AI-powered email assistant using Zapier and AI that automatically processes incoming emails to save hours of manual work.
How it works:
Trigger: New email arrives in Gmail
AI Categorization: AI identifies the email type (Action Required, Sales, Newsletter, Support, Personal)
AI Summarization: AI generates a concise 1-2 sentence summary of the email content
Data Storage: All results are saved to Zapier Tables for easy searching and reference
Business Impact:
Reduces email processing time by 70%
Ensures important emails never get missed
Creates searchable archive of all communications
Frees up 5-10 hours per week for high-value work
Perfect for busy executives, founders, and support teams
Tools Used: Zapier, Gmail, AI by Zapier (ChatGPT), Zapier
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AI Business Categorization Engine
I built a 4-step automation using Make.com (http://Make.com) and Google Gemini AI that processes business data automatically.
How it works:
Trigger: New rows added to Google Sheets start the workflow
Data Cleanup: Tools module organizes and formats the raw data
AI Analysis: Google Gemini AI categorizes each business by type (Restaurant, Gym, Retail, etc.), assigns priority level, and identifies US region
Results Storage: AI-generated insights are saved back to a new Google Sheet
Business Impact:
Saves 5–10 hours of manual data entry per week
Ensures 100% consistent categorization across thousands of entries
Creates searchable database of AI-analyzed businesses
Runs automatically every 15 minutes
Tools Used: Make.com (http://Make.com), Google Sheets, Google Gemini AI, Tools Module
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AI-Powered Social Media Content Engine
I designed a comprehensive automation system that handles end-to-end social media content creation and publishing for an entire year.
How it works:
Content calendar in Google Sheets stores topics and dates
AI generates platform-optimized captions and hashtags
Canva creates branded visuals automatically
Posts are scheduled and published across platforms
Business Impact:
Saves 10–15 hours per week of manual social media work
Increases content output by 500%
Consistent brand presence across all platforms
Tools: Make.com (http://Make.com), Google Sheets, Canva, ChatGPT, Meta/LinkedIn APIs
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